Replacement School Secretary - 35 hour per week
Replacement School Secretary - 35 hour per week
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$ 29 - 30
1 Vacancy
Job Description
TITLE: REPLACEMENT SCHOOLSECRETARY 35 hours per week
DEPARTMENT: All schools
REPORTS TO: Principal
WAGE: $29.62 $30.90hourly wage effective July 1 2024
SUMMARY:
Under general direction the School Secretary performs secretarial clerical record keeping and reception duties for the school office. She/he works cooperatively with other staff students parents and the public.
DUTIES:
- Assists school administrators by relieving them of routine administrative tasks including maintaining office procedures organizing schedules preparing agendas and materials for school staff and committee meetings scheduling appointments and making arrangements for travel and special events.
- Inputs information from a variety of source documents utilizing various computer programs Receives cash and issues receipts to appropriate trust accounts.
- Relays messages and provides a variety of information and assistance to parents students teachers the public and District staff by telephone or in person.
- Types a variety of materials such as confidential reports correspondence memoranda newsletters requisitions and bulletins.
- Records and transcribes minutes of meetings for internal and departmental memoranda.
- Prepares processes and maintains files and a variety of records lists and reports such as permanent record cards report cards student registration enrollment reports accident reports District manuals and student payment records.
- Opens screens and distributes incoming and outgoing mail.
- Receives and ensures the accuracy and condition of incoming supplies and Learning Commons materials and files discrepancy reports.
- Schedules and makes arrangements for activities such as field trips meetings and workshops.
- Provides assistance to students and advises parents of injury or illness; performs assigned duties during fire/emergency drills.
- Duplicates sorts collates and staples materials.
- Administers medication and performs minor First Aid.
- Performs other clerical or emergent duties. In some schools:
- Makes bank deposits
- Contacts parents regarding student absentees.
Secretaries assigned to departments may perform the following duties:
- Prepares requisitions for supplies materials and equipment for department.
- Monitors inventories of supplies materials equipment and textbooks.
- Maintains records and information regarding student activities.
- Monitors department expenditures and budgetary records.
REQUIRED KNOWLEDGE ABILITY SKILLS (School Secretary)
- Grade 12 diploma or equivalent.
- Oneyear postsecondary secretarial training 30 credits) or equivalent.
- One year of school secretary experience.
- Keyboarding skills of 60 words per minute or proof of competency.
- Intermediate level of Microsoft Office Suite (Word Excel)
- Knowledge of Business English punctuation spelling and Business Math.
- Knowledge of office practices and procedures.
- Ability to maintain confidentiality.
- Ability to work different shifts.
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public parents staff and students.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
TOOLS AND EQUIPMENT USED
Computer photocopier telephone facsimile machine paper shredder answering machine calculator and other office related equipment public address system.
PHYSICAL ABILITIES
- Sufficient vision to operate computer.
- Ability to lift materials of 510 kg.
- Fundamental ability to operate office equipment.
- Manual dexterity.
HOW TO APPLY:
If you require any assistance with your application please contact
**Only candidates that are shortlisted for an interview will be contacted**
Employment Type
Full-Time
