POSITION DESCRIPTION:The Assistant Controller reports to the Controller and directs the Districts financial activities related to local state and federal grant funds as well as bond funds by performing duties personally or through coworkers within the department. The essential duties and responsibilities of the position include without limitation the following:Point of contact for all federal state and local grant funds from a fiscal perspectiveSet up UCOA accounts/ grant & bond budgets in the general ledger system. Confirm compliance of UCOA accounts with Rhode Island Department of Education (RIDE).Reconcile grant expenditures book corresponding revenues on a monthly basisProactively apply for reimbursements for grant expenditures Work with Grant Directors to review the status of grant budget accounts to guard against overspendingProvide audit support for the districts annual single audit (audit of federal program funding)Maintain schedules of district employees who are paid via grant and regularly confirm with HR/ Payroll that payments are correctAct as liaison to the City Finance department and WPSs Capital Projects Office to coordinate bond expenditures reimbursementsAct as liaison to the Rhode Island Dept. of Education (RIDE) as it relates to Grant Programs.Provide regular reporting for the ongoing construction projects for the new high schools:oExpense TrackingoBudget Vs. Actual oCash Flow Timing/ Planning Monitoring of daily grant cash receipts through bank accounts and the State of Rhode Island Payment Portal (RIPAY) Monitors Indirect Cost Levels for applicable grant programsReviews and approves of purchases and expenditures that are grant fundedCalculates annual accounts receivable due from the state for grant fundsAll other duties assigned by the Director of Finance and the ControllerREQUIRED QUALIFICATIONS FOR APPOINTMENT:At least five years of progressive responsibility in a business office or accounting position with at least three years of grantrelated finance/ accounting experience preferred. Bachelors in Finance or Accounting is required Masters preferred.Knowledge experience and understanding of fund accounting MUNIS Software UCOA and UCOA account segments preferred. High level interpersonal skills ability to work with others collaboratively and demonstrated ability to plan organize and carry out activities independently required.Strong work ethic excellent verbal and written communications skills excellent public relations skills and the ability to thoroughly and quickly analyze and resolve complex problems required. Proficiency in Microsoft software applications including Word Access Excel Google Suite and PowerPoint and a thorough knowledge of federal and state accounting laws required. CPA Preferred.
Assistant Controller
