Legal Secretary

Who are we

Gilchrist Connell is a leading insurance sector law firm operating across all Australian jurisdictions from its five offices in Brisbane Sydney Adelaide Melbourne and Perth. In recognition of our excellence in the insurance sector Australasian Lawyer named Gilchrist Connell as the 2023 Insurance Specialist Firm of the Year.

For the fifth consecutive year Gilchrist Connell is one of only 31 firms recognised as an Australasian Lawyer Employer of Choice. Certified as a Family Friendly Workplace and Great Place to Work we adhere to best practice in supporting employees to meet their work family and wellbeing needs.

We believe that partnering with sophisticated clients on high quality work and enjoying a rewarding personal life should not be mutually exclusive. The firm has a genuinely positive work culture built on transparency in feedback support of flexible working practices leading support programs and employee benefits.

Why the role

We have a fantastic opportunity for a Legal Secretary to support our dynamic Adelaide office on a fulltime basis. Our team are committed to excellence for our clients as well as managing your own lifestyle and wellbeing; we have high expectations of our work but also an understanding of when to let your hair down and switch off.

With a successful practice already established and still growing you must be eager to assist our fee earners in cultivating quality client relationships. We prioritise team success and an attitude that we should all lift up those we work with your success in this role will be reliant on your ability to engage with your colleagues get your job done and help to grow our teams practice.

Who are you

• Over 3 years experience in a legal administrative position with exposure to litigation ideally supporting an insurance team.
• Proficient knowledge and skills in computer software programs and systems as required including Elite 3E Microsoft Word and Excel Outlook iManage and Doc Assist.
• Excellent attention to detail organisational and time management skills to manage and prioritise multiple tasks and deadlines effectively and at least 60 wpm accurate typing skills.
• Exceptional interpersonal skills and communication (verbal written and oral) skills.
• Value a sense of humour and the ability to make the office an enjoyable and friendly place to work.

What does a standard week look like

• Document management (organisation and filing on electronic files)
• Management of billing process including ebilling
• Entering disbursements and sundry accounts (Elite3E)
• Client reporting
• Drafting court documents court filing arranging service of documents
• Arranging couriers
• Compiling ebriefs to counsel and other experts
• Word processing
• Drafting editing and despatching letters
• Drafting and submitting relevant Medicare / Centrelink forms
• Arranging medical appointments
• Opening and closing files
• Arranging interstate travel

What do we offer you

• A great and dynamic culture! Our firm has a true collegiate buzz and is growing in response to client demand. Our partners are accessible and supportive and have a genuine willingness to involve you in client relationships at a high level.
• Flexibility to manage your time. Be efficient get your work done and go enjoy your personal life.
• Responsibility for and meaning in your work. We believe that you have to enjoy your work and be given the ownership to make decisions and solve problems for sophisticated and knowledgeable clients.
• We are committed to fostering a truly diverse and inclusive workplace so that all our people can flourish and fulfil their highest potential for the benefit of our people the firm and our clients.
• We recognise our role as a corporate citizen and invest in a standalone pro bono practice and community response.
• Access to professional development opportunities through our internal GC Learning program and leading external providers.
• A competitive salary and firm wide team or individual incentives when you least expect it but deserve it.
• Group Salary Continuance (GSC) at the firms cost.
• Extensive parental leave entitlements over and above government allowances.
• A comprehensive Wellbeing and EAP service available for you and your family.

Candidates can request reasonable adjustments for any part of the recruitment process. If you need any specific adjustment please contact our People team so we can work together to support you.

We encourage applications from individuals of diverse backgrounds including but not limited to First Nations LGBTIQA persons with disabilities as well as individuals of all ages and cultures. Were a safe inclusive and equitable workplace and celebrate the diversity of our people.

If this opportunity sounds of interest please talk to our People Assistant Jessica Lloyd on about joining Gilchrist Connell. Alternatively hit the apply button to submit your CV and cover letter.

A quick note to agencies we dont need support with this role at present. Thank you.