Administrative Service Manager University Advisement
Administrative Service Manager University Advisement
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Job Description
Job Posting Summary
The Administrative Service Manager is responsible for coordinating and delivering managerial needs related to scheduling procurement record keeping and reservations for the University Advisement department. The service manager must be able to keep efficient records of office necessities including orders and inventory scheduling assistance travel and lodging coordination daytoday office communication functionality and of support where applicable. This administrative upkeep is required throughout the academic calendar year. It may require coordination support for weekday and weekend programming events.
The Administrative Service Manager plays an important role in supporting the Assistant Vice President of University Advisement and Innovation meeting all administrative needs to maintain productivity and efficiency of the student advisement department.
Responsibilities:
Manage the purchasing and procurement needs for the university advisement department. Ensure all purchases of commodities or services whether a single purchase or an expected repetitive cost to be accumulated over the fiscal year be initiated by a purchase requisition in advance of the total expenditure. Ensure that all purchase requisitions have written documentation and processing for the requisition to be processed into a purchase order. Ensure all related Mercy procurement policies are followed and completed in a timely fashion
Manage office scheduling for University Advisement meetings events and calendar appointments for the Assistant Vice President including the Executive Director when applicable. Ensure meeting minutes are available when required and archived for later use in departmental needs
Maintain office inventory needs relating to workroom supplies and mailing to ensure all ordering needs are met and did not impede the productivity of the professional staff. Work with the Executive Director to ensure inventory and budgeting are cohesive and planned appropriately for the academic calendar year
Maintain Customer/Student Service communication and departmental inboxes triage and respond daily to ensure students receive the necessary resource guidance appointment scheduling and advisement services where applicable
Coordinate travel and lodging records for the Assistant Vice President as well as any travel related to the University Advisement team (Executive Director and Associate Directors). This includes expense reporting itinerary development and recordkeeping for university travel disbursements and related tasks
Assist with Programmatic Event SetUp and breakdown throughout the academic calendar year to ensure that events such as Accepted Students Day New Student Orientation Cohort Affinity Programs Intervention Programs and Online workshops receive the necessary administrative support
Records and Archival Management for University Advisement strategic plan annual report and related files to ensure continuity between existing personnel and employment transitions where applicable
Qualifications
A minimum of 2 years of related experience is required. Experience in higher education nonprofit organizations donor relations or general education roles will be given preference An associates degree is required and a bachelors degree is preferred
About Mercy
Mercy University is a dynamic independent coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business Education Health and Natural Sciences Liberal Arts Nursing and Social and Behavioral Sciences.
Mercy is the regions largest private nonprofit MinorityServing Institution proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI) Mercy University has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelors degrees to Hispanics in several disciplines including Psychology Sociology and Business. Westchester Magazine has also named Mercy the Best College in Westchester County inand 2022.Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercys student body reflects the rich diversity of the New York metropolitan area. Enrollment including fulltime and parttime undergraduates and graduates is approximately 8800. Mercy students learn on campuses in Dobbs Ferry the Bronx and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer highquality health care plans retirement benefits tuition discounts flexible spending and much more.Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and highquality learning environments thus preparing students to embark on rewarding careers to continue learning throughout their lives and to act ethically and responsibly in a changing world.EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age race color national origin ethnicity creed religion marital status sex sexual orientation gender gender identity pregnancy height weight genetic information disability or protected veteran status.
As part of this commitment Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact The Office of Human Resources atOption 6 or via email at .
The posted salary range for this position is based on several legitimate nondiscriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender race or any other category protected by federal state or local pay equity laws.Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be foundhere.
Required Experience:
Manager
Employment Type
Full-Time
