Administrator II Supervisor
Administrator II Supervisor
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Job Description
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
1. Supervision & Personnel Management
Directly supervise warehouse personnel ensuring properworkload distribution compliance with operational procedures and adherence tosafety standards.
Assign evaluate and assess personnel performance to optimizeworkforce efficiency.
Conduct employee performance evaluations maintain personnelrecords and oversee training and development.
Organize and lead regular staff meetings to communicateexpectations procedural updates and performance goals.
2. Warehouse Operations & Inventory Control
Oversee the receipt storage and distribution of instanttickets to lottery retailers statewide.
Ensure accurate inventory tracking and reconciliationincluding daily weekly and monthly reports.
Supervise the destruction process of unsold or damagedtickets ensuring compliance with established protocols.
Maintain warehouse equipment including batterypoweredforklifts and ensure proper operator training and certification.
3. Instant Ticket Distribution & Vendor Coordination
Serve as one of the primary contacts for UPS Falcon ExpressTelSell and other shipping vendors regarding deliveries shippingdiscrepancies and logistics.
Investigate and resolve missing package claims shippingerrors and retailer concerns regarding ticket distribution.
Coordinate the launch and closure of instant ticket gamesensuring proper stock levels and timely distribution.
Work closely with Product Development and Security teams toensure ticket integrity compliance and secure handling.
4. Facilities Oversight & Safety Compliance
Ensure a safe secure and organized warehouse environmentadhering to state and agency safety regulations.
Monitor environmental controls security systems and facilitymaintenance to prevent risks.
Enforce safety procedures among staff and vendors workingwithin the warehouse.
Manage the procurement and inventory of warehouse suppliesensuring critical shipping materials are consistently available.
5. System & Process Optimization
Monitor and troubleshoot SciTrak inventory management systemensuring all operations run smoothly.
Perform regular audits of SciTrak to verify data accuracy andresolve system errors in coordination with IT and network administrators.
Improve operational efficiency by analyzing workflowprocesses making recommendations and implementing best practices.
Conduct quality control checks to ensure all ticket orders areproperly processed labeled and shipped.
Performs otherrelated duties.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelors degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Masters degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules regulations policy procedures and processes or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a yearfor year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Knowledgeof the purpose and function of a large supply warehouse.
LICENSES REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
Required Experience:
Manager
Employment Type
Full-Time
