Administrative Assistant

Job
Summary:

TheRollins College Department of Health Professions is seeking a parttime actionoriented Administrative Assistant. This role will support key functions within the department with twothirds of the responsibilities dedicated to the ABACS program for clinical administration tasks and onethird focused on general administrative work for the Health Professions Department.

Primary Responsibilities

• Drafting and typing routine correspondence syllabi tests reports forms and memos.
  
• Answering calls answering questions routing calls to appropriate parties and recording messages.
  
• Scheduling meetings and conferences; coordinating travel arrangements.
  
• Taking minutes for department and program meetings.
  
• Managing department mail.
  
• Keeping track of requisitions for office supplies.
  
• Processing purchase orders requisitions book orders invoices payroll forms reimbursement forms etc.
  
• Setting up and maintaining student records and files.
  
• Assisting Department Chair and faculty with administrative duties and projects.
  
• Updating of faculty schedules each semester and posting of class changes and cancellations as necessary on a daytoday basis
  
• Ordering equipment through IT as needed.
  
• Posting on program social media update basic information on program website

Minimum
Qualifications & Education:

• High School degree.
• At least one year of job related administrative customer service experience.

Preferred Qualifications:

• Bachelors degree from an accredited College or University.
• Experience with Banner Canvas and/or Chrome River platform systems.
• Administrative work experience at a higher ed institution.

Knowledge Skills and Abilities:

• Proficiency with computers and MS Office Suite software (i.e. Word and Excel).
• Strong problemsolving skills and the ability to interact tactfully and judiciously with the public students and staff.
• Excellent oral and written communication skills for maintaining and updating files logs reports and correspondence.
• Effective organizational and time management skills.
• Ability to prioritize tasks and manage multiple demands efficiently.

Work Schedule:

• The Administrative Assistant role is a parttime 12month appointment scheduled to work 20 hours per week 1040 per year.
• Work hours are Monday Thursday between the core hours of 1:00pm 6:00pm. Schedulewill be discussed during the interview process. Flexible schedules and/or overtime may be required to meet business needs.

Work Environment:

• Campusbased frontfacing customer service position working in an office environment with other staff members.
• Regular use of a computer and databases.

Instructions to Applicants:

To apply please submit an application and upload the following materials:

1. Resume
2. Cover Letter (optional)
   

Review of applications will begin immediately and continue until position is closed.

Benefits &
Perks:

• Paid Holidays andCollege Closure Days
• Eligible for Vision Insurance (within 30 days of hire)
• 100 EmployerPaid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5 Employer Retirement Contributions
• Discounted OnCampus Dining Meal Plans
• FREE OnCampus Parking
• FREE Access to Campus Amenities (gyms pools library sporting events and more)
• Pet Insurance
• 100 EmployerFunded Employee Assistance Program
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multipleLynx Bus Routes (Winter Park/Rosemont9 & Winter Park/Springs Village23 and within walking distance from the Winter ParkSunRail Station
• Local & National Discount Programs including Winter Park Locations (i.e. shops restaurants gift cards and more)
• FREE ETraining Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple Lenovo and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Plus More!

Rollins offers a competitive hourly rate of $18.54 along with our generous parttime benefits package!Click here to review our parttimebenefits package.

Our Service
Excellence Philosophy:

At Rollins we strive to be responsive respectful collaborative competent and inclusive in all that we do. Whether serving prospective or current students alumni local residents or our fellow faculty and staff colleagues these standards define the Rollins service experience.

Click hereto learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity:

Rollins College is an equal opportunityinstitution.Rollins does not discriminate on the basis of sex disability race age religion color national or ethnic origin ancestry marital status veteran status sexual orientation gender identity gender expression genetic information physical characteristics or any other category protected by College policy or federal state or local law for employment and in our educational programs and activities. To learn more about our commitments visit click here.Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to 407.646.2102.

FLSA Status:

NonExempt

Service Months:

12