Legal Assistant Float
Legal Assistant Float
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Job Description
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montral Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting a Legal Assistant Float to join our Calgary office. The successful candidate will provide both administrative and practice management support to legal professionals in a variety of practice areas. The position requires very strong communication and technical skills. The successful candidate must demonstrate initiative high attention to detail and ability to work independently in a fastpaced environment. In addition strong client service skills organizational skills and practice management abilities are required.
Major Responsibilities and Duties
- Helps manage the LPs Inbox and Calendar. Proactively monitors emails to keep current on developments within files. Helps maintain LPs calendar including making or changing appointments organizing meetings and arranging facilities preparing documentation and keeping LPs apprised of issues requiring attention.
- Point of contact with clients and various internal and external stakeholders to provide assistance and information as required.
- Administers client accounts by ensuring time charges are submitted following up on delinquent time charges with other LPs and LAs reviewing and editing prebills preparing invoices for review by LPs verifying fees and disbursements and addressing client inquiries.
- Provides administrative assistance and coordinates the logistics of client meetings makes travel and hospitality arrangements as required.
- Supports client development activities such as managing LPs bios entering/updating information into client relationship database.
- Manages new file setup including gathering and researching information for client intake process workspace management creating and managing files in document management system.
- Coordinates document workflow including drafting formatting finalizing and distributing documents correspondence and materials. Effectively utilizes document production services and other resources for lengthy document production activities.
- Receives researches prepares for and follows up on audit inquiry.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent strong technical skills (MS Office suite) be a team player have a positive attitude and professional image and possess a minimum of two to four years of experience in a Legal Assistant role. An equivalent combination of education training and experience is acceptable.
We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.
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Employment Type
Full-Time
