Administrative Officer
Administrative Officer
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Job Description
Description
Title: Administrative Officer
Position Number:
Hiring Unit: C OF EDUC EDUCATION DEANS OFF EDUCATION DEANS OFF
Location: UH at Manoa
Date Posted: March 31 2025 (ReAdvertisement)
Closing Date: April 15 2025
Band: A
Salary :salary schedules and placement informationFull Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Permanent
Other Conditions: To begin approximately April 2025 or soon thereafter.Duties and Responsibilities
- *Serve as an assistant administrative officer in the Deans Office providing fiscal and human resource support to the College.
- *Assist in preparing reviewing & processing all fiscal documents & ensure compliance with University State Federal and/or RCUH/granting agency regulations.
- Fiscal approving authority limit of $15000.
- Prepare and audit personnel documents for BOR appointments casual hires and undergraduate and graduate student assistants for compliance with rules and regulations. Liaise with SECE and payroll offices.
- *Conduct annual physical inventory verifications and maintain inventory records. Serve as the Colleges main liaison with various central offices such as PFMO and OPRPM.
- *Serve as the Colleges parking coordinator responsible for annual parking zone assignments
- *Serve as the Colleges EEO/AA Designee with responsibilities for overseeing the recruitment and selection process of faculty and APT personnel ensuring compliance with University state and federal rules and regulations.
- Serve as working supervisor to subordinate APT employees casual hires and undergraduate student assistants.
- Other duties as assigned.
* Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in Education Business Administration or related field and 2 year(s) of progressively responsible professional experience with responsibilities for fiscal and human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in fiscal and human resources administration demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with fiscal and human resources administration.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the administration of fiscal and human resource management.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Experience providing fiscal and administrative support for a higher institution.
- Knowledge and/or experience with Kuali Financial System RCUH SECE TAPS EEO/AA and other online systems.
Desirable Qualifications
- Knowledge and/or experience with state UH and RCUH procurement policies and procedures.
To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1 cover letter indicating how you satisfy the minimum and desirable qualifications 2 resume; 3 names and contact information (including email address) of at least 3 professional references; and 4 official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.
Inquiries: Sheryl Tashima
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
