Technical Executive Assistant
Technical Executive Assistant
Posted on :
10-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 80000 - 110000
Vacancy
1 Vacancy
Posted on :
10-04-2025
Job Description
About Us
The Center for AI Safety (CAIS) is a leading research and fieldbuilding organization on a mission to reduce societalscale risks from AI. Alongside our sister organization the CAIS Action Fund we tackle the toughest AI issues with a mix of technical societal and policy solutions. Our founder and Director Dan Hendrycks is a leading AI researcher and advisor to xAI.
Position Purpose
The Technical Executive Assistant provides highlevel support to the Director (Dan Hendrycks) and Chief Operating Officer (Josue Estrada) enabling them to maximize their effectiveness and impact. This role requires exceptional organizational abilities a strong understanding of AI safety familiarity with ML concepts and the flexibility to adapt to dynamic priorities. Working in a fastpaced environment at the forefront of AI safety the ideal candidate will demonstrate excellent judgment discretion with confidential information and the ability to anticipate needs before they arise.
Key Functions and Responsibilities:
Executive Support:
- Screen and prioritize incoming communications (email phone etc. ensuring timely responses to urgent matters
- Working closely with the Director to manage emails and communications
- Manage complex calendars including strategic prioritization of meeting requests and commitments based on organizational goals and leadership preferences
- Coordinate domestic and international travel arrangements including detailed itineraries logistics and necessary documentation
- Prepare briefing materials for meetings speaking engagements and other events
- Coordinate highlevel meetings with internal teams external partners and other stakeholders
- Assist with documentation preparation and management
- Provide general administrative support as needed
- Handle confidential and sensitive information with appropriate discretion
Project Coordination:
- Track progress on key initiatives and follow up on action items from meetings and discussions
- Coordinate crossfunctional activities involving multiple stakeholders
- Assist with preparation of presentations reports and other materials
- Support the implementation of strategic projects as needed
- Maintain organized documentation of project plans meeting notes and deliverables
Communications Support:
- Draft correspondence memos and other communications on behalf of leadership
- Assist with the preparation of materials for public appearances and media engagements
- Coordinate with the Communications team on content review and messaging
- Support documentation of key organizational activities and achievements
Qualifications of an Ideal Candidate:
- 2 years of executive support experience or equivalent role preferred but not required
- Understanding of AI/ML concepts and ability to engage with technical content
- Exceptional organizational skills and ability to manage competing priorities
- Availability for flexible hours including evenings and weekends as needed
- Strong written and verbal communication skills
- Discretion in handling confidential information
- Proficiency with calendar management travel planning and productivity tools
- Proactive problemsolving approach and ability to work independently
- Adaptability to learn quickly in new domains while maintaining organization
- Thrives in a fastpaced environment with evolving priorities
- Collaborative team player who contributes to organizational culture
- Comfortable working autonomously while remaining receptive to feedback
$80000 $110000 a year
Compensation
$80000 $110000 per year for fulltime candidates; parttime candidates will be paid at an hourly rate of $40$55/hour.
Benefits
Health insurance for you and your dependents
401K plan 4 matching
Unlimited PTO
Lunch and dinner at the office
Annual Professional Development Stipend
Access to some of the top talent working on technical and conceptual research in AI safety
Schedule Requirements
This role requires schedule flexibility including availability during some evening and weekend hours to align with the Directors workflow and organizational needs. The ideal candidate will be able to adapt their working hours accordingly while maintaining consistent communication and support.
This role requires working a minimum of 25 hours a week for parttime candidates.
The Center of AI Safety is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law. Some studies have found that a higher percentage of women and underrepresented minority candidates wont apply if they dont meet every listed qualification. The Center for AI Safety values candidates of all backgrounds. If you find yourself excited by the position but you dont check every box in the description we encourage you to apply anyway!
Employment Type
Full-Time
Department / Functional Area
Key Skills
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