General Office Services On-Call

Job Title: Field Support Specialist (On Call)

Reports To: The Field Support Specialistwill report to the Client Services Supervisor Client Services Manager Human Resources or equivalent leadership.

Job Overview:

The Field Support Specialist/Mailroom Specialist provides exceptional office and mail services in a floating capacity for positions where regular employees normally work but are out of office or if particular projects require additional coverage. The role ranges from assisting mail reception hospitality facilities and copy/print or similar office services functions. This position is based out of a specific client home office and sent to different client sites at short notice as needed. Flexibility and adaptability are keys to success for this position.

The dynamic nature of this role will keep your schedule flexible and provide a variety of daily tasks and work environments to become familiar with. This opportunity can develop a wide range of skills across multiple functional areas including mail room reception hospitality facilities and copy services. This can help to broaden your experience and enhance your resume. You will become part of the SPS team an awardwinning globally recognized company known for integrating Intelligent Automation into its services.

Our companys culture strongly emphasizes customer obsession trust respect integrity continuous learning and fun. This role is suited for those who value a supportive and positive work environment. Your comprehensive responsibilities will be diverse from handling reception duties to managing mail and office services. A fair amount of trust will be placed on you to handle these important operational tasks. This role is designed for someone who shows strong initiative and a willingness to learn. Its a great fit for candidates who are resultsoriented and eager to take on new challenges. This position might be a plus for you if you appreciate mobility and daily travel between client sites rather than being stationary during weekly work schedules.

Overall this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt courteous and efficient service.

Duties and Responsibilities:

• Provides 5star customer service to all employees (in all forms of communication).
• Answers all calls and provides an exceptional customer service experience for all incoming/outgoing visitors.
• Assists with light facilities duties as needed such as but not limited to assisting customers in opening troubleshooting tickets helping order supplies stock kitchens/service areas with supplies.
• Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package.
• Manages outgoing mail/package transactions.
• Performs duties associated with shipping and receiving of materials.
• Notifies employees upon receipt of inbound deliveries.
• Distributes mail/packages to company personnel.
• Assists with office moves.
• Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality.
• May be asked to help set up/ take down conference rooms for meetings/events.
• Proactively seeks out additional work during downtime.
• Builds professional relationships with customers and other teams.
• Maintains professionalism and composure when interacting with all employees.
• Trains backup and providing guidance on policies and procedures.
• Determines what additional support is needed when handling sensitive inquiries.
• Provides exceptional customer service to client.
• Provides reception or concierge (front of office) coverage as needed.

Competencies:

• Strong verbal and written communication skills.
• Excellent customer service skills.
• PC skills MS Office Suite experience.
• Ability to handle multiple tasks simultaneously.
• Good organizational skills.
• Working knowledge of MFD equipment.
• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.
• Possesses the ability to work independently and is capable of completing projects.
• Ability to determine the correct method and packing material as well as validate packing slips for the accuracy of incoming and outgoing materials.
• Ability to work flexible schedule and hours.

Qualifications and Education Requirements:

• High School Diploma (or equivalent) required.
• 6 months prior work experience preferred.
• Ability to work assigned work hours determined by the manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problemsolving.
• Superb written and verbal communication skills.
• Current knowledge or ability to learn computerbased systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.

Physical Demands:

• Approximately 50 of the time this position requires the below physical demands.
• Fine and/or gross motor skills including the ability to grasp lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
• Ability to walk bend kneel stand and/or sit for an extended period of time.
• Manual dexterity is required for operating office machinery (phone copy machines binding equipment etc..
• Ability to lift or move 40 lbs. or greater frequently.

Travel and Movement: Mention the daily travel between client sites which can be a plus for candidates who prefer being mobile rather than stationary during work hours.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings:Medical Dental Vision HCFSA DCFSA HSA Commuter Transit and Parking Supplemental Life Insurance Accident Insurance Critical Illness Hospital Indemnity Legal Program Identify Theft Protection Pet Discounts Pet Insurance Group Home and Auto Insurance EAP Short Term Disability Life Insurance Education Discounts 401k w/ matching Entertainment Discounts & Paid Time Off.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPSis an awardwinning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe.

In North America our services include Mailroom Management (both physical and digital) Office Services such as Reception Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking insurance legal higher education advertising and other professional services including many Fortune 500 companies.

SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people applicants and employees by promoting a culture of access inclusion equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex sexual and reproductive health choices national origin age disability genetics military status gender identity or expression sexual orientation and/or any other status protected by law.

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