Executive Assistant - Virtual Assistant
Executive Assistant - Virtual Assistant
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Job Description
This is a remote position.
Are you organized proactive and ready to contribute to a missiondriven company that values innovation uplifting environments and continuous growth
Virtual Rockstar is looking for a dedicated Executive Assistant to support our clients thriving physical therapy practice. This is an exciting opportunity to be part of a team that is passionate about health joy and adding value every day.
About Our Clients Practice:
Our Purpose:
We inspire individuals to create lives of joy through highskill treatment innovative health solutions uplifting environments and dedicated service.
Our Values:
Have Uplifting Fun
Family is Central
Add Value Everyday
Charity Never Fails
Learn Grow Repeat
As an Executive Assistant you will play a vital role in supporting the executive team managing tasks and ensuring the smooth daily operations of the practice.
Responsibilities:
Google Review Responses: Responding to online reviews to maintain positive relationships with clients.
Assembling Order Guide: Using Order to assist in organizing and placing product/service orders.
Email Signatures: Designing and maintaining consistent email signatures for the team.
Data Entry/Scrubbing/Reporting Analytics: Collecting and analyzing data as needed for reports and decisionmaking.
Travel Management: Arranging flights hotels and other travel logistics.
Calendar Management: Supporting Bryan with calendar scheduling and prioritizing emails.
Research and Information Gathering: Conducting research and gathering necessary data for various projects.
SOP Creation and Maintenance: Assisting in creating organizing and updating Standard Operating Procedures (SOPs).
Product/Service Orders: Handling product and service orders for clients and internal needs.
Reformatting PDFs and Handouts: Converting materials into branded Wright PT templates.
Landing Page Creation: Building landing pages for promotions and initiatives.
Music Management: Organizing and managing Apple/Spotify playlists.
Streamlining Communication: Helping optimize communication flow within the admin team.
Monitor Online Reviews: Regularly tracking and responding to client feedback across platforms.
Organizing Events and Workshops: Planning coordinating and executing virtual and inperson events/workshops.
Support App and Web Development: Assisting with app/web development projects and keeping track of progress.
Create Content and Visuals: Contributing to content creation including written content and visual assets.
Analyze Data for Decision Making: Reviewing key metrics and providing insights to support the business.
Technical Support: Providing basic tech support for staff clients and administrative needs.
Support Time Management and Document Handling: Helping with managing timesensitive tasks and handling important documentation.
Requirements
Strong organizational skills with the ability to handle multiple tasks simultaneously.
Excellent communication skills (written and verbal).
Selfmotivated proactive and able to work independently.
Attention to detail and a commitment to quality.
Experience with platforms such as Dropbox MaintainX Zoom Trainual HubSpot JotForm and Mac (Pages Keynote Numbers) is a plus but not required.
Techsavvy with the ability to learn new software quickly.
Previous experience as an Executive Assistant or in a similar support role is preferred.
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Employment Type
Full Time
