Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
The Accounts Payable Specialist is responsible for managing the organization s outgoing payments ensuring accuracy and timeliness while maintaining strong vendor relationships. This role requires close adherence to policies and audit assertions to support financial integrity and prevent errors or fraud.
Reports to:
Financial Controller
Requirements
Key Responsibilities:
- Invoice Processing and Payment Authorization
Process invoices in a timely and accurate manner ensuring proper documentation and authorization before payment.
Verify invoices for completeness accuracy and compliance with company policies.
Audit Assertions Addressed: Occurrence Completeness Accuracy Authorization
Tasks:
Match purchase orders receipts and invoices to confirm details.
Obtain appropriate approvals and ensure accurate coding of expenses.
- Vendor Relationship Management
Serve as the primary contact for vendor inquiries and resolve any paymentrelated issues promptly.
Maintain positive vendor relationships by addressing concerns and ensuring timely payments.
Audit Assertions Addressed: Occurrence Completeness
Tasks:
Address vendor inquiries ensuring timely resolution of discrepancies.
Communicate with vendors regarding payment schedules delays or adjustments.
- Expense Reporting and Reimbursements
Review employee expense reports for policy compliance accuracy and completeness before reimbursement.
Collaborate with HR and departmental leads to clarify policies and improve reimbursement processes.
Audit Assertions Addressed: Accuracy Authorization
Tasks:
Verify receipts and documentation for accuracy and compliance with policy.
Coordinate with payroll for timely reimbursement of approved expenses.
- Reconciliation and MonthEnd Close Support
Reconcile accounts payable subledger with vendor balances and assist with monthend close.
Prepare accounts payable accruals and support the Financial Controller with related closing activities.
Audit Assertions Addressed: Completeness Accuracy
Tasks:
Reconcile AP accounts monthly and investigate discrepancies.
Prepare monthly AP accrual entries as part of the close process.
- Compliance and Controls
Ensure adherence to financial policies procedures and internal controls.
Participate in internal and external audits providing requested documentation and information.
Audit Assertions Addressed: Authorization Completeness Occurrence
Tasks:
Conduct regular audits of AP records to ensure adherence to company policies.
Assist with implementing new controls to prevent fraud or errors.
Required Skills and Qualifications
Bachelor s degree in Accounting Finance or related field preferred.
35 years of experience in accounts payable or a similar role.
Proficiency in accounting software (e.g. Zoho Books SAP) and MS Excel.
Strong attention to detail organizational and communication skills.
Performance Metrics
Accuracy and timeliness of invoice processing and payments.
Vendor satisfaction and relationship quality.
Compliance with accounts payable policies and procedures.
Benefits
Medical
Quarterly bonus
Bachelor s degree in Finance, Accounting, or related field; MBA or professional certification (e.g., CPA, CMA) preferred. Minimum of 5 years of experience in finance management within the tech industry, with specific expertise in e-commerce, inventory management, and digital payment solutions. Strong understanding of financial regulations, accounting principles, and tax laws. Proficient in financial software and advanced Excel skills; familiarity with e-commerce platforms and digital wallet technologies is a plus. Exceptional analytical, strategic thinking, and problem-solving skills. Excellent communication and leadership abilities. Strategic financial planning and analysis Budgeting, forecasting, and financial modeling Cash flow management and optimization Expertise in e-commerce financial management and digital wallet integration Inventory management strategies Compliance, risk management, and internal controls Stakeholder communication and team leadership
Education
ACCA Finalist
Employment Type
Full Time
