Company Secretary

       Independently manage a diverse portfolio of asset management and corporate clients with responsibility for handling general legal company secretarial and administrative duties and providing board meeting support services such as attending board and committee meetings liaising with company directors etc.

       Builds and maintains strong relationships with clients and external stakeholders nonexecutive directors auditors tax advisors lawyers and other transaction parties

       Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Service teams in other jurisdictions promoting a culture of support collaboration and a joined up approach to servicing clients

       Assist in the investigation and resolution of client relationship issues ensuring timely escalation of more complex client queries and issues to the Transaction Management Director    

       Support an ongoing program of continuous improvement identifying and escalating opportunities and implementing changes

       Responsible for keeping up to date in relation legal and corporate governance developments

Tasks (what does the role do on a daytoday basis)

       Assist with the process of onboarding new clients including handling KYC issues compliance regulations ensuring clients meet client acceptance procedures

       Preparation and distribution of board and board committee meeting materials attendance at board and committee meetings and drafting of minutes of and matters arising

       Manage general legal and company secretarial aspects of the companies

       Completion of statutory filings with the Irish Companies Registration Office and Central Bank of Ireland as they fall due

       Completion of Central Bank Individual Questionnaires and fitness & probity requests

       Ensure all statutory books and records for client companies are updated to reflect any changes to the companies

       Arrange for the of specific transactions such as capital increases distribution of dividends granting or obtaining loan facility approving investments

       Provide necessary guidance and support to more junior members of the team

       Maintain and grow excellent relations with existing clients and intermediaries.

       Drafting corporate services agreements to be able to discuss queries raised by clients during onboarding

       Assist with operational projects to align day to day tasks with new regulatory requirements

       May be required to act as directors on the Board of client companies (unregulated entities) within the team under supervision of the Transaction Management Director from time to time

       Support the Transaction Management Director on business development initiatives and attend meetings with business partners internal global network and potential new clients

       Works closely with other teams in IQEQ including but not limited to Fund Management Legal Business Development and Accounting in order to achieve client objectives

       Ensure clients are being billed accordingly with the terms of the Corporate Services Agreement and monitor / follow up on overdue fees

       Flagging any other client issues to senior management

       Identify market trends and legislative changes that may impact the business

       Ensure compliance with internal policies and procedures while actively contributing to process improvements within the team

Qualifications :

Qualifications

Essential

      Degree in in Law Business or a closely related field

      Professional qualification e.g. ICSA / CGI  etc.

      At least 35 years of relevant work experience in a corporate services provider or inhouse environment providing services to regulated funds and managing client relationships

      Good knowledge of CBI requirements for regulated funds

      Excellent organisational time management and interpersonal skills

      Excellent minute taking

      A keen eye for detail and good knowledge of company law.

     Can do attitude ability to cope with tight deadlines and working under pressure

Remote Work :

No

Employment Type :

Fulltime