Executive Administrative Assistant
Executive Administrative Assistant
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1 Vacancy
Job Description
We are on the lookout for individuals who thrive in the collaborative spirit of engineering where their efforts are appreciated and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and longlasting influence on the communities we serve.
Apply now for our Executive Administrative Assistant opportunity based in our Meridian ID office.
Job Summary:
We are seeking a highly skilled and proactive CSuite Executive Administrative Assistant to provide exceptional support to our executive leadership team. This role demands superior organizational skills keen attention to detail and the ability to handle sensitive information with the utmost discretion. The ideal candidate will excel at managing complex schedules facilitating communication and ensuring seamless operation of executivelevel activities.
Duties/Responsibilities:
- Manage travel arrangements itineraries and scheduling for CSuite executives.
- Handle expense reimbursements and credit card receipt tracking.
- Maintain and coordinate key player calendars ensuring seamless scheduling.
- Set up and take down meetings including preparation of materials and technology coordination.
- Record meeting minutes and track action items for timely followup.
- Compose edit and proofread email communications presentations and reports.
- Assist in preparing presentations reports and other executive documentation.
- Plan and coordinate executive company events and conferences.
- Serve as a gatekeeper managing access to key players and ensuring efficient communication.
- Track and manage PDH (Professional Development Hours) and license renewals for CSuite executives.
- Provide administrative support for executive projects including research data analysis and compiling reports.
Education and Experience:
- Bachelors degree in Business Administration Communications or a related field preferred.
- Proven experience as an Executive Administrative Assistant preferably supporting CSuite executives.
- 5 years of daily use of Microsoft Office is required
Required Skills/Abilities:
- Strong organizational communication and interpersonal skills.
- Ability to work effectively in a fastpaced highpressure environment.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- High level of professionalism discretion and attention to detail.
- Excellent time management skills with the ability to prioritize tasks effectively.
Benefits:
- Paid employee health dental and vision insurance
- Partially paid health dental and vision insurance for dependents
- Shortterm and longterm disability insurance
- Life insurance
- Employee assistance program (EAP)
- Flexible spending account (FSA)
- Health reimbursement arrangement (HRA)
- 401k match program & access to asset management services
- Yearend bonus
- Costco membership
- Paid time off (PTO) and PTO sell back program
- Parental Leave
- Tuition Reimbursement
- Paid day of community service
We are a midsized consulting firm providing water wastewater civil transportation and structural engineering services throughout the West including Oregon Washington Idaho Nevada and Utah. We provide clientfocused solutions in surface water water and wastewater engineering as well as transportation planning roadway bridges and vertical structures site civil design construction management electrical controls and surveying. Our clients include federal state and local agencies as well as small and mediumsized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do from work to play our staff finds ways to be more human and balanced.
Please review the Voluntary SelfIdentification of Disability form foundhereto answer the questions provided at the bottom of the application process.
Keller Associates Inc. is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.
Employment Type
Full-Time
