Operations Assistant

Founded in 2003 Lydecker is a growing AVrated fullservice law firm with over 140 attorneys throughout Florida New York New Jersey Pennsylvania California and Georgia and Texas. We currently have an opening for an detailoriented Operations Assistant to join our Miami team!

Position Overview:

The Operation Assistant supports the Director of Operations & Human Resources by assisting in any and all tasks that support the smooth operation of the law firm. The Operations Assistant will be the point person for the Miami office and responsible for providing administrative support to ensure efficient operation of the office by communicating between departments. The Operations Assistant will also be responsible for completing multilevel tasks in a professional and timely manner. The ideal candidate will be okay with ordering/unpacking supplies handling phone calls making sure our office is neat greeting new hires and have the ability to handle complex projects like documenting detailed and complex instructions from attorneys reconciliation assistance and workforce ratio analysis.

Job Responsibilities:

• Point Person for Miami Office and Directly Supporting Director of Operations and HR

o Assist Director of Operations and Human Resources with any daily tasks they may have such as calling back missed calls researching and creating new excel/word documents o Assisting any and all staff and attorneys with any needs they may have

o Ensure the Office Services team is being efficient with their time and projects are being completely timely and accurately.

o Collaborating with other staff members to efficiently execute projects

o Maintain a list of priorities of the different tasks assigned to them

• Creating maintaining and entering information into databases and formatting

o Convert pdf to word and vice versa

o Format documents to follow firm branding

• Helping organize and maintain office common areas

o Ensure the office is well maintained and presentable at all times

o Collect loose supplies found around the office

o Order new supplies as inventory gets low

o Maintain professional neat and clean office appearance at all times

o Optimize space by rearranging bookshelves desk and cabinets o Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Attend and support meetings.

o Coordinate office meetings and staff meetings

o Attend and participate in any project meetings such as vendor meetings and weekly meetings with the Director of Operations & Human Resources

• Scheduling visitors and managing deliveries.

o Add visitors to Building Security List

o Contacting management in regards to availability in the loading dock for large deliveries

o Schedule deliveries within appropriate delivery window as outline by the building

• Office Support

o Produce and distribute correspondence memos letters and forms

o Submit invoices to accounting and complete monthly reconciliation on expenses

o Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

• Assist with office operation projects and tasks o Includes but not limited to copy services answering phones and short notice projects

o Back up team members when needed

o Provide solutions to various situations as they occur to support operating smoothly

• New Hire Support

o Ensure office is ready and set up

o Set Up Parking and Building Access

• Office Events

o Coordinate Office Events such as company parties and in office events

o Work with vendor to get quotes and present options for approval

o Set Up and Tear Down Events

• Annual Local Business Tax Project

o Work with different jurisdictions to register all attorneys

• Point of Contact for Other Office Point of Contacts

o Follow up on projects for other offices such as signage furniture orders and inventory

• Maintain Office Services Handbook
• Other duties as assigned

Job Requirements:

• Requirement to work a minimum of forty 40 hours a week
• Required to respond to emails within twentyfour 24 hours) of receipt
• Required to return all calls within twentyfour 24 hours)
• Ability to keep Director of Operations and HR up to date at all times

Qualifications:

• Associates degree or 3 years of equivalent experience
• Proficient computer skills including Microsoft Office Suite (Word PowerPoint and Excel)
• Proficient in creating formulas using the Vlook up function filter function and concatenate function within excel
• Able to organize and manage large amounts of tasks tight deadlines and information
• Excellent time management with the ability to prioritize is required
• Excellent written and verbal communication skills with a positive attitude and an energetic work ethic
• Ability to multitask organize prioritize work and have attention to detail
• Able to handle sensitive information in a confidential manner
• Ability to sit for prolonged periods of time and work on a computer
• Ability to type 4060 WPM
• Ability to lift 50lbs
• Ability to work Mon Friday 8:30am to 5:30pm in the Miami Brickell office.

Come join our Miami office!

Vision:Our vision at Lydecker is to be a trusted partner that redefines excellence in legal services. We envision a future where our innovative approach to client service sets new standards in the legal industry. With a relentless commitment to integrity collaboration and excellence we aspire to be the first choice for clients seeking unparalleled solutions and results. Together we will shape the future of legal practice empowering individuals and clients to thrive in an everevolving world.

Mission Statement:At Lydecker our mission is simple: to exceed client expectations with efficient strategic and collaborative service. Were dedicated to longterm success for our clients attorneys and staff fostering a culture of excellence and teamwork.

Company Values:

1.Excellence: At Lydecker we are committed to excellence in all that we do. We strive for the highest standards of quality professionalism and innovation in delivering legal services. Our dedication to excellence drives us to continually improve adapt and exceed expectations.

2.Integrity:Integrity is the cornerstone of our relationships both internally and with our clients. We conduct ourselves with honesty transparency and ethical behavior always. Trust is paramount and we uphold the highest standards of integrity in every interaction decision and action we take.

3.Collaboration:We believe in the power of collaboration to achieve greater success. At Lydecker we foster a culture of teamwork respect and support among our attorneys and staff. By working together seamlessly leveraging diverse perspectives and sharing knowledge we maximize our collective talents to deliver exceptional results for our clients.

4.Care:We take care of our people because we genuinely care about each one of them and we believe that by fostering a culture of care we can create a more resilient supportive and successful organization for all. We show that we care about our employees through employee wellbeing professional growth and development worklife balance diversity and inclusion and community engagement

Interested candidates may reply to this posting or contact for immediate and confidential consideration.

To learn more about Lydecker LLP please visit our website at www.Lydecker or visit LinkedIn #LydeckerCareers #LydeckerLife.

Lydecker LLP is an Equal Opportunity Employer and does not discriminate on the basis of race color religion sex sexual orientation gender identity or expression national origin age disability veteran status marital status or based on an individual status in any group or class protected by applicable federal state or local law.

PLEASE NO AGENCIES!