Supervising Account Clerk NBOE

Newark Board Of Education

Posted on : 09-04-2025

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1 Vacancy

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Job Location

Newark - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 09-04-2025

Job Description

Position Type:
Non Instructional All Titles/Supervising Account Clerk

Date Posted:
3/20/2025

Location:
Accounts Payable 306

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET NEWARK NEW JERSEY 07102
ROGER LEN SUPERINTENDENT

SUPERVISING ACCOUNT CLERK
Office of Accounts Payable

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Supervising Account Clerk within the Office of Office of Accounts Payable.

This title is governed by the New Jersey Civil Service Commission; meaning that if you are the successful candidate for this position you will be placed as a provisional employee. At a later date you will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.

DEFINITION: Under direction supervises and performs the work involved in computing classifying verifying and recording numerical data and reconciling accounts records and documents to keep sets of financial records complete; does related work as required.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely all duties performed on the job may not be listed.

QUALIFICATIONS AND REQUIREMENTS
1. Three 3 years of experience in the preparation maintenance and/or review and verification of financial records.
2. Appointees will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES
1. Determines work procedures prepares work schedules and expedites the workflow of the unit.
2. Issues written and oral instructions to subordinates.
3. Assigns duties and examines completed work for exactness neatness and conformance to policies and procedures.
4. Studies and standardizes procedures to improve efficiency of subordinates.
5. Maintains harmony among workers and resolves grievances.
6. May hire train and discharge workers.
7. Maintains records of a confidential nature.
8. Prepares correspondence.
9. Prepares statistical and other reports which require interpretation and contain findings conclusions and recommendations.
10. Supervises compilation of reports of various types and reviews and approves them before submission to higher levels of management.
11. Interprets and explains organization rules regulations policies and procedures through correspondence personal interviews and telephone conversations.
12. Reviews checks and certifies reports applications and other documents for correctness where difficult determinations are concerned.
13. Interviews and transacts business with persons who may call at the office.
14. Plans revisions of clerical procedures and office routines.
15. Prepares requisitions.
16. Guides instructs and assigns tasks to employees.
17. Receives reviews and adjusts complaints.
18. Participates in and is responsible for the work of staff.
19. Compiles data for budgets and reports.
20. Makes special studies of certain operations and reports findings.
21. Relieves the supervisory officer of office details.
22. Maintains classifies indexes and cross references records and files.
23. Supervises and performs the work involved in calculating posting and verifying statistical information to obtain financial data for use in maintaining accounting records.
24. Posts to various ledgers details of financial transactions such as allotments disbursements deductions from payrolls pay and expense vouchers remittances paid and due checks and claims.
25. Reconciles bank statements.
26. Verifies and enters details of financial transactions as they occur or in chronological order in account and cash journals.
27. Summarizes details of financial transaction on separate ledgers and transfers data to general ledger.
28. Balances books and compiles reports to show statistics such as receipts expenditures and accounts payable and receivable.
29. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.

KNOWLEDGE AND ABILITIES
1. Knowledge of accounting clerical procedures and techniques required to understand and work with a total accounting system or with an identifiable segment of an integrated double entry bookkeeping system.
2. Knowledge of the account relationships within the accounting system.
3. Knowledge of work involving accounting and/or financial data mathematical calculations and the checking and processing of information.
4. Knowledge of supervisory principles and techniques.
5. Knowledge of clerical routines and procedures involved in collection sorting coding and preparing of accounting data and basic arithmetic functions.
6. Ability to apply rules regulations and methods to a variety of situations.
7. Ability to analyze clerical accounting problems.
8. Ability to develop effective work methods.
9. Ability to gather compile and analyze basic accounting data and to prepare reports and summaries.
10. Ability to instruct motivate train and guide lower level employees issue appropriate work assignments and review and evaluate their job performance.
11. Ability to locate discrepancies in financial reports which are of moderate complexity and to make corrections.
12. Ability to use judgment in recognizing possible alternative actions to problems when they are not prescribed or readily apparent and in referring to others problems which require other than clerical decisions.
13. Ability to compose correspondence of an explanatory or interpretative nature.
14. Ability to plan work activities sequence of operations and work priorities for others.
15. Ability to add subtract multiply divide and find averages and percentages.
16. Ability to perform work requiring constant and close attention to clerical and numerical detail.
17. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.
18. Ability to read write speak understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
19. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship such persons may not be eligible.

REPORTS TO: Department Head

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION
1. Salary: $61641 $78477
2. Employment Period: Twelve 12 Months
3. Union Affiliation: Local 32

HOW TO APPLY
Newark Board of Education only accepts electronic applications.

OPENING AND CLOSING DATE
Opening Date: March 20 2025
Closing Date: April 2 2025 or until filled

THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Newark Board Of Education

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Supervising Account Clerk NBOE

Newark Board Of Education

Job Description

Employment Type

Company Industry

Key Skills

About Company

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