Legal Assistant Insolvency Restructuring
Legal Assistant Insolvency Restructuring
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Job Description
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montral Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a Legal Assistant (LA) in our Insolvency & Restructuring Department. The LA will proactively and independently manage the practice and provide the LP with a high level of support in order to enhance practice efficiency. Along with superior multitasking administrative and communication skills the successful candidate will demonstrate initiative have the ability to work in a fastpaced environment and provide excellent client service. Insolvency & Restructuring experience is required.
Major Responsibilities and Duties
- Manages the LPs complex Inbox and Calendar. Proactively monitors and responds to emails to keep current on developments within files. Maintains LPs calendar including making or changing appointments organizing meetings and arranging facilities preparing agenda coordinating meeting attendees and keeping LPs apprised of issues requiring attention. Makes supporting travel and hospitality arrangements as required.
- Point of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clients.
- Provides necessary support for LPs roles in Firm management and on boards of notforprofit enterprises.
- Administers client accounts by ensuring time charges are submitted following up on delinquent time charges with other LPs and LAs reviewing and editing prebills preparing invoices for review by LPs verifying fees and disbursements and addressing client inquiries.
- Provides support for conference and other business development activities including speaking notes and presentation materials.
- Supports client development activities such as managing LPs bios entering/updating information into client relationship database assisting with development of pitch materials.
- Manages new file setup including gathering and researching information for client intake process workspace management creating and managing files in document management system.
- Coordinates document workflow including drafting formatting finalizing and distributing documents correspondence and other materials. Effectively utilizes document production services and other resources for document production activities.
- Receives researches prepares for and follows up on audit inquiries.
- Performs other duties as required to achieve Firm objectives.
Position Requirement
Education and Experience
The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years experience working in a professional services or legal environment. An equivalent combination of education training and experience may be considered.
Knowledge and Skills
- Extensive experience supporting a Partners practice and maintaining a high level of discretion and confidentiality at all times
- Excellent attention to detail with strong written and verbal communication
- Strong technical skills (MS Office Suite)
- Organizational and time management skills required to effectively multitask
- Highly responsive and able to successfully manage changing priorities
- Commitment to teamwork along with the ability to take initiative and work independently
- Takes full responsibility for assigned tasks
- Knowledge of legal procedures
- Drafting and proofreading skills
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.
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Employment Type
Full-Time
