Event Coordinator
Event Coordinator
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Job Description
Vital Voices Global Partnership is a leading international nonprofit organization. We invest in women leaders who are tackling the worlds greatest challenges from genderbased violence to the climate crisis economic inequities and more. We are venture catalysts identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make longterm holistic investments in leaders with bold ideas for change providing them connections capacity a network of their peers financial support and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates US Youth Poet Laureates Prime Ministers award winning innovators and breakthrough social entrepreneurs. Over the past 27 years we have directly invested in more than 40000 changemakers across 184 countries who in turn have improved the lives of millions of people in their communities and countries.
Today Vital Voices has a staff of nearly 100 headquartered in Washington DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022 we opened the first ever Global Headquarters for Womens Leadership a 30000 sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity events and collaborations bringing together women leaders and their allies to tackle the worlds greatest challenges.
Mission
Vital Voices invests in women leaders taking on the worlds greatest challenges and accelerates collective action towards an equitable and sustainable world.
Organizational Goals 2030
- Scale our proven investment model from 40000 to 50000 women leaders who together will positively impact the lives of one billion people.
- Make a measurable impact on 12 of the greatest challenges as defined by the Vital Voices Global Network proving the power of collective action.
- Cultivate a critical mass of people around the world who believe that womens leadership has a positive impact.
Summary
The Events Coordinator will work directly under the supervision and guidance of the Director of Events Sherene Joseph. This position will be responsible for working collaboratively across Vital Voices departments and affiliated networks to facilitate internal and external events. This role demands exceptional attention to detail strong communication skills and creativity combined with a solid background in project management. This position is based in Washington DC with the option of a hybrid work schedule. We are not accepting remote candidates at this time.
Additional responsibilities include:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Event Coordination: Assist with key stakeholders to develop program content and schedule manage contracts with vendors reserve venue space (internally & externally) maintain event management system and contact lists.
- Event Logistics:Meet vendors for arrival manage set up and breakdown run pointofshow for event logistics partner with Operations & Tech to ensure working AV.
- Project Management: Maintain a public facing events calendar manage the external facing email address associated with the Events team ensure all department and crossdepartment tasks are accurate in our project management system and create new processes to ensure that the department is running efficiently
- External Representative: Maintain events department relationships with internal and external groups on an ongoing basis throughout the year including but not limited to partners such as the city of DC longstanding clients board and donors and more
- Intern Management: Manage and guide department interns in their roles and responsibilities while also serving as a mentor
- Administrative Role: Manage reconciliation of budgets credit cards and expense reports for the department and coordinate all department related trainings and external facing contracts
- Other duties as assigned.
Professional Qualifications:
- Bachelors degree in international relations or a related field plus24 years of relevant work experience OR Graduate degree in in international relations or a related field plus23years of work experience;
- Strong demonstrated experience in global womens issues refugee issuesand human rights preferred;
- Established experience in event management and production ;
- Excellent oral and written communications skills in English;
- Ability to prioritize tasks swiftly shift priorities and work in a dynamic environment with tight deadlines;
- Ability to work independently and as part of a dynamic team;
- Strong computer skills including MS Office applications (esp. Excel Word and PowerPoint) social networking tools and database software (i.e. Salesforce Asana.
- Experience working crossfunctionally to support key objectives and to help team members
This position is a fulltime exempt hybrid position based in Washington DC with two days of in person attendance at the Vital Voices Headquarters. Due to the nature of events flexibility to work occasional nights weekends and additional in office days is for this role. If and when it is safe to travel domestic and international travel up to 15 may be for the position.
The starting salary range for this position is $64600 $85700 based on experience and ability to have broad impact early.
Benefits:
At Vital Voices we value our employees and their wellbeing. Thats why we offer a competitive and comprehensive compensation package that includes medical dental and vision insurance 401k match short and longterm disability life insurance HSA EAP and more. But thats not all. We believe in giving our employees the flexibility and support they need to thrive in their work and life. Thats why we provide generous PTO including wellness flex Fridays parental leave earned sabbatical time and volunteer leave as well as a professional development stipend to support continuous improvement. Join us and be part of a global team that empowers women leaders to transform the world.
Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Vital Voices expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of Vital Voices employees to perform their job duties may result in discipline up to and including discharge.
Staff may experience secondary trauma due to exposure to descriptive and/or graphic genderbased violence content in their work on the urgent assistance program. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.
Applications will be accepted and reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.
Required Experience:
IC
Employment Type
Temp
