Invention Coordinator
Invention Coordinator
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Job Description
Invention Coordinator
Us
We are a health innovation partnership. Our mission is to help five million people from North London to the Essex coast live longer healthier lives. We solve the biggest health challenges through research and innovation speeding up the delivery of solutions that improve health and care.
Please visit our website to find out more about us our values and how we work.
UCLPartners is a leading health innovation agency dedicated to accelerating the development and adoption of cuttingedge solutions that improve patient outcomes enhance system efficiencies and drive transformative change in healthcare. We are building a new capability to support providerled invention and embed this into our broader program of innovation work collaborating with NHS organisations funds industry partners and academic institutions to build capacity support and scale impactful innovations and advance health technology.
The Role
This is an exciting opportunity for a proactive individual to work for a new invention capability at UCLPartners. The Invention Coordinator is integral to providing comprehensive project coordination and administrative support to the team. This role will support a busy team to operate effectively across a broad range of activities both internally and externally.
Key Responsibilities
- Oversee all aspects of administration for a range of projects and programmes. This includes the coordination and planning of meetings with internal and external stakeholders including setting of agenda items supporting on meeting outputs including taking minutes logging actions and follow up
- Manage and coordinate events and workshops from concept to delivery including development of registration processes coordination of presenters and content development facilitation of breakout rooms and creation/analysis of postevent evaluation
- Manage the events calendar
- Support the delivery of projects including by contributing to research writing reports and presentations and organising meetings and events
- Support the team with arranging stakeholder meetings and diary management
- Manage data entry into the customer relationship management (CRM) system and maintain stakeholder contact lists
Implement policies or guidance for your work area and propose changes to working practices or procedures for your team/function
Understand a range of routine work procedures both in and outside your immediate work area - Support onboarding and new starter processes
Manage professional relationships with a wide range of internal and external stakeholders and act as lead point of contact for some external stakeholders
Maintain key team and project documents - Support collation of data for monthly progress reports for various stakeholders
- Be a proactive member of the UCLPartnerswide administration team attending admin team meetings and sharing responsibility for general office functions
An understanding of how we support patient and public involvement in our work - A commitment to equity diversity and inclusion and an understanding of how these principles apply to this role.
You
We are looking for someone who is an organised proactive and creative individual that can provide excellent administrative communications and project support and has skills in MS Office including Outlook Word Excel and PowerPoint. Below we have outlined key skills and experience required for this role:
- Highly proactive and able to work autonomously prioritise organise and plan own workload and deliver results consistently
- Ability to work as part of a team and independently without supervision making decisions or requesting support as appropriate
- Significant administrative experience including initiating and maintaining office systems
- Proficient in use of MS Office (including basic Excel analysis) with an ability to quickly get up to speed with and effectively use a range of systems and web applications including customer relationship management systems as part of a team coordinator or administrator role
- Experience of managing multiple concurrent tasks in a fastpaced and changing environment
- Experience coordinating meetings and workshops and/or events involving internal and external stakeholders
- Ability to make judgements involving facts or situations some of which require analysis and could impact business as usual
- Ability to maintain/update project plans project reports with direction or supporting teams in managing projects. Experience of managing projects is advantageous though not essential.
- Effective problemsolving skills and ability to respond to sudden unexpected demands including using judgement to deliver troubleshooting activity as required
- Ability to act on own initiative with a proactive attitude to work
- Excellent timemanagement and organisational skills and attention to detail
- Good written and verbal communication skills with the confidence to develop productive working relationships and communicate effectively with people in a wide range of professional roles as well as with patients and public that are involved in our work.
Terms and Conditions
Job details
The Invention Coordinator role is a fulltime permanent position with a 37.5 hour work week. The remuneration for this post is competitive depending on experience with a salary range of 36050 to 51500 per annum.
We offer flexible working arrangements. Our staff combine onsite and remote working enabling us to come together when it matters most and promote a healthy worklife balance.
Please note: The postholder is expected to view this job description as a guide rather than an exact description of all duties and responsibilities which may be subject to change as our work develops.
As part of our benefits package employees are entitled to 27 days of annual leave (plus bank holidays) company pension (employer contribution 10 of annual salary) life assurance coverage cycle to work scheme travel season ticket loans and flexible working.
If you require this information in a different format please let us know by emailing
Please note we may close job adverts early even when theres a published deadline so if you are keen please apply as soon as possible.
Closing date: 23 April
Diversity and Inclusion
We are committed to equality diversity and inclusion. We aim for our workforce to reflect the diversity of the communities we serve; for those who work for us to feel heard valued and a sense of belonging; and for our work to help tackle wider health inequalities. Read more about our approach. UCLPartners is committed to equal opportunities and all people acting on its behalf must perform their duties in a manner that supports and promotes this commitment.
We welcome applications from candidates who are neurodiverse have a disability or longterm health condition.
Once the job closes you may lose access to the job description and person specification so please download a copy before the closing date.
Required Experience:
IC
Employment Type
Full-Time
