Billing Coordinator Medford NJ
Billing Coordinator Medford NJ
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Responsibilities
The Billing Coordinator in Medford NJ ensures accurate and timely invoice generation in compliance with customer Purchase Orders HazTek Proposals or Master Service Agreements (MSAs) utilizing Deltek (ERP) and Salesforce (CRM) systems to verify billing accuracy and contract adherence. This role also manages billing discrepancies maintains proper documentation supports financial reporting and reconciliation and addresses customer and internal inquiries to uphold the integrity of revenue accounting and cash flow management.
POSITION RESPONSIBILITIES:
Ensure accurate invoices are generated in line with customer Purchase Order/s HazTek Proposal or Customer MSA.
Generate invoices timely and distribute within 24 hours to customers or thirdparty agents to support cash flow management and revenue accounting.
Ensure proper supporting documentation is attached to all invoices and filed with project information.
Utilize Deltek (ERP) and Salesforce (CRM) systems to ascertain information needed for accurate billing and compliance with contract/proposal and to audit sales orders to invoicing.
Reconcile billing discrepancies by investigating and resolving billing errors disputes and discrepancies by coordinating with the appropriate internal stakeholders.
Adhere to company billing policies to maintain accuracy and integrity in invoicing.
Support financial reporting and reconciliation processes to ensure accurate revenue recognition and accounting records for month and quarterend activities.
Address customer and internal inquiries related to billing payments and account statements promptly and professionally.
Support special projects as needed.
Qualifications
REQUIRED EDUCATION AND EXPERIENCE:
High School Diploma or equivalent
Four 4 years of demonstrated billing functional experience
Demonstrated experience with Microsoft Office (Word Outlook and Excel)
Previous experience working with ERP and CRM systems
PREFERRED EDUCATION AND EXPERIENCE:
Professional services billing experience
Deltek and Salesforce experience
Time and expense control management experience
KNOWLEDGE SKILLS & ABILITIES:
Excellent verbal communication skills including use of phone
Excellent writing communication skills
Excellent time management and organization skills
Intermediate computer skills including Microsoft Office (Word Outlook and Excel)
Intermediate understanding of accounting principles
Ability to be highly accurate and efficient with task completion
Ability to produce work output with meticulous attention to detail
Ability to balance multiple priorities to meet expected deadlines
Ability to work well both independently and as part of a team
Ability to read write speak and understand the English language
PHYSICAL REQUIREMENTS:
Location of job activities 100 inside
Primarily computerbased work
Sit for prolonged periods of time
Use of phone for communication
Extensive manual dexterity (keyboarding mouse phone)
Reach handle and feel
Occasionally stoop kneel and crouch
ADDITIONAL REQUIREMENTS:
Must be available during normal business hours Monday through Friday 8am to 5pm EST
Must be available on occasion during nonbusiness hours including weekends to support the needs of the department
Overview
HazTek Safety Management is a fullservice objective safety partner founded in 1997. The health safety and wellbeing of employeesand companies is our highest priority. We offer fulltime employment stability competitive benefits professional development travel diverse safety experiences management support and the added benefit of working with a network of over 275 fulltime HazTek safety professionals.
At HazTek We Stand Together for Safety
We are committed to building an environment of inclusion and acceptance which values diversity across all areas of theorganization; an environmentin which all employees can contribute to the success of the business and are valued for their skills experience and unique perspectives.
Qualified applicants will receive consideration for employment without regard to race color religionsex national origin sexual orientation gender identity disability or protected veteran status.
Travel Relocation
Required Experience:
IC
Employment Type
Unclear
