Information Manager

Job Title

Job Description

Reports to: Information Management Lead Airports UK

Location: London Heathrow

Contract: Permanent

Introduction to role

Vanderlande is the global market leader in baggage handling systems for airports and sorting systems for parcel and postal services. Working within the Project the information management team support all UK airport projects delivery by managing and controlling documents within the Vanderlande document management systems coordinating documents delivery in customers databases and document control systems and supporting projects handover process by managing the delivery of the technical O&M manual or Health & Safety File.

Role Responsibilities

The role requires a specific technical and administrative skillset including knowledge of Vanderlande product customer Information (documentation and asset) Management processes tooling understanding the connection between physical assets and technical documentation and handover requirements.

You work closely with Project Managers and Engineering Project Leaders in the Project Department. You also cooperate with Engineering Planning Commercial and Integration Management groups.

Your responsibilities and activities will include

• Providing support to project teams in generating and updating documents utilizing agreed templates and processes
• Managing review and document release processes to client databases
• Supporting project teams in maintaining project generated and system related records and organising & facilitating consolidation of records and archiving for future reference
• Ensuring appropriate document review and approval signatures are obtained by document owners maintaining the audit trail
• Supporting projects handover process by managing the delivery of the technical O&M manual or Health & Safety File
• Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail
• Liaising with project teams Vanderlande internal as well as suppliers and subcontractors to understand scope and phasing of information management requirements
• Actively contributing to continuously improving information management tools and processes
• Providing first line support to Project team members in the use of information management tooling
• Ensuring that project documentation is fit for purpose and conforms to all contractual legal and statutory regulations such as CE and CDM
• Liaising with the clients documentation / information management team to ensure smooth records handover

Role Qualification and Skills

• Previous experience in information management / document control related activities
• Experience with EDMS information management and collaboration applications such as SharePoint Business Collaborator Documentum Aconex MFiles or Autodesk Construction Cloud
• A bachelors degree (or working towards) in Business Administration Engineering or a related field is desirable
• Able to accurately & clearly process information provided and maintain high standard
• Organised and methodical approach with good attention to detail
• Team player strong interpersonal and stakeholder management skills excellent communication skills
• Logical and systematic IT literate working with formulas and specifications with strong attention to detail

What we offer

• 28 days of annual leave (excluding public holidays)
• Bupa Medical Cover
• YuLife Wellbeing membership with fast access to GP appointments promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
• A challenging work environment with lots of opportunities of career progression
• Cycle to work scheme
• Pension with Aviva
• Achievers Employee Recognition Platform

Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualifies applicants will be considered without regards to race religion colour national origin gender sexual orientation age marital status or disability status. If you feel there is a barrier that potentially prevents you from applying we are always happy to discuss or explore any reasonable adjustments can be made to support your application.