Executive Asssistant to the Head of School

• Oversee HOS office operations organizing coordinating and prioritizing projects and tasks.
• Serve as the first point of contact for the office. Manage inquiries and requests while prioritizing HOSs needs. Represent the school in a welcoming and professional manner.
• Manage the HOS calendar scheduling and coordinating meetings and events ensuring alignment with the master calendar keeping up to date and managing changes.
• Schedule and attend Administrative Team meetings following up on assigned tasks.
• Arrange travel and conference attendance for the HOS.
• Prepare monthly HOS expense reports and collaborate with the Business Office for annual audits.
• Coordinate special events such as Master Teacher recognition holiday celebrations faculty/staff meetings and the endofyear luncheon.
• Work with the Association of Colorado Independent Schools (ACIS) on annual events workshops and the 10year reaccreditation cycle.
• Collaborate with departments to collect data for annual INDEX reporting.

• Serve as the key contact for board administrative support and governance needs.
• Collaborate with the Board president and secretary to ensure that all written materials processes (motions resolutions elections) and standards are in compliance with the BOT bylaws.
• Maintain board rosters bios and committees lists. Schedule and oversee the calendar for all the board and affiliated group meetings.
• Record and archive official board meeting minutes and resolutions. Prepare materials for annual audits.
• Ensure quorum for all Board meetings for motions resolutions and elections. Create a proxy for absent Trustees if needed.
• Prepare annual election ballots and selfevaluation tools in compliance with NAIS and bylaws.
• Plan and execute Board events including orientation back to school reception retreats Trustee Day and end of year celebration.
• Manage board communications keeping members informed of meetings and information. Oversee the BOT LMS page.

• Develop the master calendar for the school year and make recommendations for administrative approval. As part of this responsibility:
  • Ensure proper facility scheduling.
  • Keep the calendar up to date.
  • Proactively navigate conflicts communicating with various parties for resolution.
  • Manage and approve room reservations on FMX.
• Support instructional team to create special schedules for half days orientation professional development (PD) meetings and others.
• Help with the documentation of PD requests.
• Partner with the student support team to coordinate standard testing.
• Interview substitute candidates conduct background checks and assist the Substitute Coordinator.
• Play an active role in helping other departments with events such as Grandparents Day and Community Day. Assist in tasks including developing schedules set up and facilities requests as needed.
• Assist departments with data entry and provide logistical support to senior leadership.
• Partner with HR on various human resources tasks including maintaining all personnel files to keep compliant with state human resources best practices and tracking completion of required employee training and documents.
• Actively participates in the school community and assists with other duties.

• Models caring respect patience and appreciation of differences.
• Provides a safe environment for students.
• Upholds school employee and family confidentiality.
• Representative for school in position and in community.
• Participates in effective communication that is responsible descriptive and nonjudgmental.
• Recognizes the importance of Diversity Equity and Inclusivity (DEI) work and continues
• growth as a culturally responsive educator.
• Demonstrates a growth mindset open to feedback and new learning.
• Adheres to all school policies and procedures.
• Likes to work with people and create solutions.

• 35 years of experience serving in an administrative position who interfaces with various constituents coordinates schedules manages calendars and documents meetings.
• Experience with board governance or executivelevel support (preferred but not required).
• Highly organized and efficient while managing multiple tasks and priorities.
• Ability to identify and solve problems with adaptability collaboration and ingenuity.
• Discretion in making decisions and managing sensitive information.
• Strong attention to detail in document preparation recordkeeping and compliance with governance policies.
• Warm welcoming demeanor that aligns with the schools culture and community.
• Ability to work independently and to collaborate effectively with leadership and faculty.
• Proficiency in technology including Google Suite Microsoft Office (Word Excel) and database management systems (Blackbaud Raisers Edge FMX).
• Offers administrative team support afterhours and on weekends as needed.

Required Experience:

Director