Payroll Administrator
Payroll Administrator
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Job Description
Description of Company/ Position: Hourglass HR an Ottawabased Healthcare and Technology staffing firm is seeking an Payroll Administrator to join our growing team. This fulltime onsite position offers the successful candidate an opportunity to make an immediate impact within our organization. This role entails a range of administrative tasks and electronic data management duties including but not limited to: processing endtoend payroll maintaining accurate payroll and related employee records and reporting to the Accounting and Finance Manager. Please send all applications to
Job Duties/Responsibilities:
Ensure that all weekly timesheets are complete and accurate and coordinate with hiring managers for verification and approval.
Facilitate the onboarding of new employees by integrating them into payroll and workforce management software ensuring a smooth transition into the company. Ensure all employee information and documentation are verified and securely stored.
Administer fullcycle payroll processing for all employment types (temporary contract and permanent) ensuring compliance with regulatory standards.
Conduct precise calculations of payroll and commissions ensuring employees are compensated accurately and on time.
Audit and review payroll data entries for accuracy identifying and correcting discrepancies to maintain data integrity.
Perform payroll reconciliations ensuring all financial transactions are accurately recorded and accounted for.
Act as the primary contact for employee payroll inquiries providing prompt and accurate responses.
Execute comprehensive data entry tasks for all payrollrelated activities including updates to benefits and other changes ensuring all records are current.
Maintain uptodate and precise employee records within the HRIS/Payroll System
Support the yearend and general ledger account reconciliations
Assist in the auditing and balancing of payroll accounts ensuring that all payroll transactions are correctly recorded and reconciled.
Related supportive tasks may be assigned on an asneeded basis. These include assisting with the processing of weekly client invoices ensuring that billing reconciles with the recorded hours of work by employees.
Terms of Employment: Permanent FullTime NonSeasonal and Indeterminate
Language of Work: English
Skills requirements (includes education and work experience):
A minimum of 2 years of experience in accounting administration ideally with a focus on payroll processing and administration.
Completion of a college program or university degree in accounting bookkeeping payroll administration/practices or a related discipline is required.
Proficiency in Excel at an intermediate or advanced level is necessary.
Demonstrated experience and familiarity with managing Ceridian and QuickBooks (both Online and Desktop versions) and/or other online information/document control systems are essential.
Strong communication skills both written and verbal.
The ability to work effectively both independently and as part of a team.
Capable of managing multiple projects concurrently.
Experience in accounting reporting and an understanding of payroll regulations and confidentiality principles would be considered an asset.
Wage: $29 CAD/Hour
Benefits Offered:
Benefits/Health Spending Plan $2000 CAD that can be used towards prescriptions dental vision noncosmetic costs (massage chiropractic acupuncture etc. and wellness programs (ie. gym membership).
Paid time off
Professional development consistent team outings annual global retreats corporate events etc.
Location(s) of work (local area city or town): Ottawa Ontario 1891 Merivale Road. Suite 100b Ottawa Ontario K2G1E5 Canada)
Contact Information:
Phone number
Mailing address 1891 Merivale Road. Suite 100b Ottawa Ontario K2G1E5 Canada
Required Experience:
Unclear Seniority
Employment Type
Full-Time
