Human Resources Assistant
Human Resources Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Essential Job Functions
Position: HR Assistant
Department: Human Resources
Primary Responsibilities: guest interaction ordering responsibilities clean up duties clerical responsibilities etc.
Answer phones take and pass messages to requested HR Team Member collect voicemails and return calls
Assist Team Member walkins with Human Resources and departmental questions
Alphabetize filing and file in HR or Benefits files
Pull terminated files and file in termination year
Pull terminated Team Member I9s and file in appropriate file
Take minutes for HR and grievance meetings
Perform routine office duties
Submit IT Help Desk and Engineering Requests
Set up Zoom meetings when needed
Generate and assist with mass mailings for Human Resources Department
Collect and process change of address forms
Monitor the Human Resources email and respond in a timely manner
Distribute mail
Manage and replenish forms in the Human Resources Lobby
Proofread documents for accuracy
Assists all Human Resources Team Members with scheduling meetings and maintains a department master calendar
LOA tracking for 10month employment termination
Process low earnings forms
Complete and distribute IntraHotel Job Bids
Order office supplies and maintain par levels
Order funeral flowers
Coordinate and distribute Fair tickets
Coordinate signup and distribute tickets for Childrens Christmas Party
Assist with other HR duties as required
Normal Working Hours: (Shift days)
Monday Friday
8:30am until 5:00pm
In order to be successful in this position the ideal candidate must meet the following criteria
in addition to the Ten Essential Attributes for All Employees.
Past Work Experience Requirements: (Type of work number of years required equivalent experience etc.
2 Years of Administrative background
Educational Requirements: (Degree/Certification highest required/preferred field of study)
High school graduate
Communication Skills Requirements: (Verbal: phone inperson group; Written: memos documents)
Must have excellent written and verbal communication skills
Must be confident and assertive while using strong judgement in an array of situations
Must have the ability to compose business letters with emphasis on good grammar
Technical Requirements:
Strong typing skills with previous note taking experience
Demonstrated ability to research gather data analyze numbers and write reports
Demonstrated ability with calendar management
Strong organization skills
Strong telephone skills
Computer
Experience
Software
Level
(Beginner Intermediate Advanced)
Word Processing
Word
Advanced
Spreadsheet
Excel
Advanced
Database
Access
Advanced
Programming
N/A
Calendars
Outlook
Advanced
Internet
Intermediate
Hardware Installation
N/A
Technical Skills
Skill Level (Beginner Intermediate Advanced)
Typing
50 WPM
Data Entry
Other (Power Point)
Advanced
Physical Requirements:
Location of Work
Yes
Yes
X
Indoors
Heated
X
Outdoors
Below Ground
Temp. Fluctuations
Elevated Areas
Personal Protec. Equip. Req
Work Postures
Continuous (up to 8 hrs. in an 8 hr. shift)
Frequent (up to 5.5 hrs. in 8 hr. shift)
Infrequent (up to 3 hrs. in an 8 hr. shift)
Rarely(up to .5 hr in 8 hr. shift)
Standing
X
Sitting
X
Walking
Climbing
X
Bending/ Stooping
X
Overhead Reaching
X
Arm/Hand Movement
X
Employment Type
Full-Time
