Facilities Specialist
Facilities Specialist
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1 Vacancy
Job Description
Job Title
Facilities SpecialistJob Description Summary
Responsible for the overall direction coordination implementation control and completion of specific projects/work requests ensuring consistency with company and customer goals as well as being able to manage project(s) in a predetermined amount of time and budget. Accountable for project/work request results.Job Description
Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Create work orders and assign to the staff subcontractors and vendors.
Schedules work orders and monitors until completion
Tracks and reports on project throughout time span of project(s).
Oversees assigned work requests to ensure they remain on track by working with the Facilities Manager and others.
Ensures information for billing is correct.
Archives any and all project(s) document(s) and photos.
Provide general overall facility management services including continuous monitoring of office/facility.
Champion cleaning supplies and consumables; track and order as needed maintaining to the set budget.
Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery.
Coordinate with outside contractors for the service and repairs of equipment. Follow protocol for effective buildingspecific maintenance and safety procedures.
Train vendors on work order and billing procedures. Coordinate special events in support of the client.
Develop a COI tracking system and work with vendors to ensure that they are on record and not expired.
Work with the onsite cleaning vendor team ensuring that the facility is clean in all areas daily.
NON ESSENTIAL DUTIES AND RESPONSIBILITIES:
- 1. Sources new vendors as needed.
2. Manages daily reports on open work orders PMFU items and billing.
3. Performs other duties as assigned.
Qualifications and Requirements:
- To perform this job successfully an individual must be able to perform each essential function and assigned duty satisfactorily. The requirements listed below are representative of the knowledge skills competency and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 1. High school diploma or general education degree (GED) required some college preferred.
2. Minimum of 2 years previous experience as a project manager or managing multiple projects.
3. Outstanding customer service skills required.
4. Ability to prioritize and plan work activities; use time efficiently; and work within deadlines.
5. Ability to operate general office equipment such as computer copier fax machine scanner projector and multiline telephone system.
6. Must possess excellent time management skills and be adaptable to change.
7. Ability to apply basic math including adding subtracting multiplying and dividing in all units of measure using whole numbers common fractions and decimals.
8. Ability to communicate verbally in oneonone situations with management and coworkers; listen to others without interrupting and get clarification when needed.
9. Strong attention to detail and focus on quality and accuracy.
10. Exhibits dependability including following instructions; responding to direction; and taking responsibility for own actions.
11. Ability to take initiative including asking for and offering help when needed; performs work independently without being prompted.
- Language Skills: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively in front of customers or employees. Ability to read write and understand the English language. Ability to communicate verbally in oneonone situations with customers management and coworkers and the ability to listen to others without interrupting and get clarification when needed.
- Mathematical Skills: Ability to work with mathematical concepts. Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.
- Reasoning Ability: Must be able to solve practical problems involving several concrete variables in situations where limited standardization exists. Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to read analyze and interpret simple and complex instructions work orders and technical procedures. Ability to research and resolve issues relating to projects. Ability to perform repetitive mental functions.
- Physical Demands: While performing the duties of this job the employee is regularly required to talk and hear. The employee is frequently required to sit and occasionally stand and walk. The employee is frequently required to use hands and fingers; reach with hands and arms; climb stairs; stoop and kneel. Specific vision requirements include closeup vision.
- Work Environment: The work characteristics described throughout this job description are representative of those an employee will encounter while performing the essential functions of this job. The work environment is usually welllighted heated and/or airconditioned indoor office setting with adequate ventilation. The noise level in the work environment is usually quiet. There is generally no exposure to danger. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other jobrelated instructions and to perform other jobrelated duties requested by management.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other characteristic protected by state federal or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at or email. Please refer to the job title and job location when you contact us.
INCO: Cushman & WakefieldRequired Experience:
Unclear Seniority
Employment Type
Full-Time
