Development Operations Coordinator
Development Operations Coordinator
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Job Description
Hiring range: $27.33 29.92 DOE (Full salary range up to $34.00 for longtenured staff currently in position or other exceptional circumstances)
Summary/objective:
The Development Operations Coordinator (DOC) plays a critical role in ensuring the accuracy efficiency and effectiveness of Warren Villages fundraising operations. This role is responsible for donation processing donor stewardship gift acknowledgment financial reconciliation event support and other administrative tasks that sustain the organizations growing development efforts. The DOC will be instrumental in maintaining meticulous data integrity within the CRM ensuring that donor records are uptodate gifts are processed accurately and all donor interactions are tracked appropriately.
At Warren Village we uphold organizational values of accountability collaboration empowerment excellence inclusion and integrity. We agree to engage our work together with honesty and transparency clear decisionmaking continuous learning and improvement a commitment to repair community building and collective growth and wellbeing. We recognize that our backgrounds are broad and our talents are many from different lived experiences. We value and leverage these differences to support and engage our communities.
Essential Functions and Responsibilities:
- Gift Entry Acknowledgments & Reconciliation
- Process all incoming donations including gifts in kind in the donor database (CRM) ensuring accuracy and timely entry of donor records pledges and gifts.
- Generate and send donor acknowledgments and tax receipts in a timely manner leveraging good judgement to ensure personalized stewardship practices.
- Maintain the integrity of the donor database including data cleaning gift tracking and updating donor records to reflect engagement and giving history.
- Donor Database Administration
- Support donor stewardship efforts such as managing recognition lists tracking donor touchpoints and coordinating stewardship mailings.
- Prepare donor reports and lists for internal development team use board updates and external reporting.
- Assist in preparing and executing fundraising campaigns such as mailing list segmentation donor outreach coordination and followup tracking.
- Administrative Support
- Assist in the of fundraising and stewardship events including RSVP tracking event logistics and onsite support.
- Manage department voicemail inboxes and respond or forward as appropriate.
- Anticipate and compile the materials needed for donor meetings site tours etc.
- Assist with site visits tours and public presentations on behalf of Warren Village asneeded.
- Support general office and teamwide development functions ensuring smooth daytoday operations.
- Participate in strategic planning development team meetings and budgetmeetings.
- Attend relevant meetings and conferences asneeded.
- Plan coordinate and execute team building activities.
- Other duties as assigned.
Competencies:
- Commitment to the mission goals and values of Warren Village.
- Public speaking experience and high comfort levelnecessary.
- Ability to maintain strictconfidentiality.
- Proficiency in Microsoft Office Applications including Excel PowerPoint and Word.
- Database management experience.
- Significant detailorientation and accuracy of work.
Minimum Qualifications:
- Associates degree from a twoyear college or technical school in Business Marketing Communication or other related field; or 4 years of related experience may be substituted for education.
- Oneyear related experience in an administrative position preferably in a nonprofit development office.
- Valid drivers license.
Required/Preferred education and/or experience:
- Bachelors degree from a 4year college or university in Business Marketing Communication or other related field.
- Three years of related experience.
- Demonstrated knowledge of Raisers Edge database.
Work Environment:The working environment is that of a typical office setting. The employee is occasionally exposed to moving mechanical parts with regards to filing cabinets printers and computers etc. The noise level in the work environment is usually quiet to moderate.
Physical Demands: While performing the responsibilities of the position must constantly be able to remain in a stationary position 50 of the time; occasionally move about inside the office to access file cabinets office machinery etc. Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer. Frequently communicates information and ideas so others will understand; must be able to exchange accurate information in these situations. Must have the ability to observe details at close range.
Travel Required: oNo xYes (limited to the Denver Metro Area)
Salary & Benefits: Hiring range: $27.33 29.92 DOEFull salary range up to $34.00 for longtenured staff currently in position or other exceptional circumstances)
Attractive benefits package including generous paid time off (sick/vacation days) and twelve holidays. Oneweek closure in both winter and summer (paid outside of PTO). Matching employer 403(b) plan. Comprehensive and affordable medical dental and vision plans for employee and dependents. Virtual telemedicine program. Voluntary supplemental ShortTerm Disability and other similar benefits. Plus company paid life and longterm disability insurance and Employee Assistance Program. FSA and HSA accounts. Professional development and tuition reimbursement opportunities. Discounted Early Learning Childcare services available.
To Apply:Interested candidates apply at https://warrenvillage/aboutus/#careers. This position will be posted until the latter of April 25 2025 or until a qualified candidate is hired.
*When determining if a candidate is a good fit we look at more than the jobs you have been paid to do but the ranges of ways you have picked up skills and knowledge through your life. If you feel you have lived experiences that may contribute to your experience for the position please document in cover letter.
Only applicants selected for an interview will be contacted.
We do not accept unsolicited resumes from recruiting agencies. Warren Village is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race color religion sex (including pregnancy or related medical conditions) national origin veteran status sexual orientation gender or other diverse identity age disability marital status or another protected category. If you have a disability or special need that requires accommodation please contact us at
Required Experience:
IC
Employment Type
Full-Time
