Office Services Coordinator
Office Services Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Company Details
What makes Admiral Insurance Group ADMIRABLE.
Since 1974 Admiral Insurance Group has been supporting business innovation and market growth through our wholesalededicated excess and surplus (E&S) lines of commercial insurance. We specialize in underwriting difficulttoplace moderate to highrisk commercial businesses that require creative solutions outside of the box thinking entrepreneurial spirit and astute business knowledge. As a member of the W. R. Berkley Corporation a Fortune 500 Company and one of the nations premier commercial lines property casualty insurance providers we have the resources support and industry data to provide exceptional service and exciting solutions for our clients and partners.
Unlock your insureability.Learn more about Careers at Admiral Insurance Group.
The Company is an equal employment opportunity employer.
Responsibilities
The Office Services Coordinator performs various office administrative support duties including maintaining office space ordering supplies submitting work orders set up/breakdown of events and assisting other facility operations with a high degree of tact and customer service. Comfortable being first point of contact for building related issues and able to respond calmly quickly effectively and professionally.
Facility/Office Services 80
- Comfortable being first point of contact for building related issues and able to respond calmly quickly effectively and professionally.
- Carry out regular checks of space to identify areas of improvement or issues that need resolve and work with facilities team to satisfy expectations of the office look and feel. Such scope of maintenance responsibilities may include identifying furniture cleaning electrical and plumbing needs. Upkeep of current equipment is critical for gym kitchens and overall promotion of efficient working environment.
- Works with building management to submit and follow up with maintenance requests.
- Works with vendors for staff amenities including but not limited to: food delivery coffee vendors and gym needs.
- Maintain and order office and kitchen supplies as needed.
- Coordinate inhouse corporate events/meetings by ensuring clean space outreaching organizer and setting up rooms as requested.
- Assist with the planning and of Employee Engagement DIB and Philanthropy events across all branches.
- Perform miscellaneous administrative duties such as labeling alphabetizing assignments folding and stuffing envelopes etc.
- Support onboarding of new staff through various tasks including hanging name plates setting up desks ordering business cards creating badges etc.
- Continually order business cards as needed to satisfy current staff needs.
- Assist the facilities team as needed on multiple office projects to ensure continuity and momentum.
Perform other duties as assigned.
Mail Services 10
- Receive sort and scan all business mail to appropriate departments.
- Notify designated department personnel of letters and packages received via courier services.
- Record pertinent information into database and make deliveries as applicable.
- Responsible for first of the month deductible/delinquency mail and also supports branch outgoing mail services.
- Perform other duties related to handling of mail and packages including operating mail processing machine for outgoing mail.
Front Desk Services 10
- Answer incoming phone calls in a timely manner and direct to the appropriate extensions.
- Greet visitors and advise personnel of guest arrivals.
Qualifications
- High school diploma required. Some college preferred.
- Minimum one year of office administration experience required and prior experience desired in office services.
- Excellent verbal and written communication skills.
- Attention to detail in work ability to spot errors and make corrections.
- Must possess strong critical thinking problem solving analytical and prioritization skills.
- Ability to work efficiently and anticipate needs.
- Learn interpret and apply procedures.
- Proven capability for positive customer service.
- Ability to work independently and in a team environment.
- Proficiency with MS Office Suite. Ability to lift up to 25 lbs. and capable of bending down.
- Work requires sitting at a desk crawling on the floor use of tools etc.
- Must be able to work on multiple assignments under moderate stress levels.
- Requires sufficient personal mobility physical reflexes and mental capacity to permit the employee to function in a business office environment with tact and professionalism while accomplishing tasks.
Additional Company Details
The company offers a competitive compensation plan and robust benefits package for full time regular employees.
The actual salary for this position will be determined by a number of factors including the scope complexity and location of the role; the skills education training credentials and experience of the candidate; and other conditions of employment.
Sponsorship Details
Required Experience:
IC
Employment Type
Unclear
