Executive Assistant TD Securities US

Work Location:

Hours:

Line of Business:

Pay Detail:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience jobrelated knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant I TDS provides highly skilled diversified confidential and administrative support of an executive nature to a senior executive of a Company division performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices administrative and support personnel. This role coordinates and facilitates highlevel executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition earlystage meetings and due diligence document organization. This role compiles formats prepares and distributes Board of Directors and Committee meeting materials minutes and records.

Depth & Scope:

• Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction
• Manages efficiently in a multitasked environment and ensures deadlines are met
• Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e.reports presentations invoices correspondence/communications tables charts files etc.
• Schedules and organizes meetings including preparation and coordination by booking the facility premail arranging required equipment refreshments etc. as required
• Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office Word PowerPoint Excel Lotus Notes etc.
• Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or redirects to the appropriate person/area
• Ensures the optimal level of customer service and professionalism is provided
• Provides accurate organized and efficient administrative support; collects and tracks data researches information sorts and distributes mail balances and processes expense reports schedules and organizes meetings manages calendars creates and maintains files and performs other administrative assignments as required
• Consistently exercises discretion in managing correspondence information and all matters of confidentiality; escalates issues where appropriate
• Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities)
• Uses software programs and other tools or equipment with ease and efficiency and provides documents/information that effectively support the needs of the team
• Efficiently manages expectations/concerns through strong communication skills both verbal and written
• Takes initiative to identify and recommend improvements in own job function researches and/or investigates issues requiring resolution in order to execute on assigned tasks
• Be an effective team player and flexible in adjusting to changing work priorities
• Participates fully as a member of the team and contributes to a positive work environment
• Keeps others in the immediate team informed and up to date about the status/progress of projects and all relevant or useful information related to daytoday activities
• Supports the team by continuously developing knowledge in own area
• Reports to a Bank Executive and provides dedicated executive administrative support
• Senior level of administrative support and performs diverse range of tasks that involve a range of complexity
• Has autonomy and some discretion to make decisions within welldefined parameters
• Role may also be involved with the administration of sensitive and/or confidential material requiring discretion

Education & Experience:

• Associates degree and/or Bachelors degree or progressive work experience in addition to experience below
• 2 Years of related experience
• Exceptional clerical and administrative skills
• Knowledge of division organization terminology and operations
• Ability to work independently
• Strong organizational skills with ability to keep others focused on task and efficient
• Excellent communication skills both written and verbal
• PC skills including proficiency with spreadsheets reporting tools and presentation software

Physical Requirements:

Never: 0; Occasional: 133; Frequent: 3466; Continuous: 67100

• Domestic Travel Occasional
• International Travel Never
• Performing sedentary work Continuous
• Performing multiple tasks Continuous
• Operating standard office equipment Continuous
• Responding quickly to sounds Occasional
• Sitting Continuous
• Standing Occasional
• Walking Occasional
• Moving safely in confined spaces Occasional
• Lifting/Carrying (under 25 lbs. Occasional
• Lifting/Carrying (over 25 lbs. Never
• Squatting Occasional
• Bending Occasional
• Kneeling Never
• Crawling Never
• Climbing Never
• Reaching overhead Never
• Reaching forward Occasional
• Pushing Never
• Pulling Never
• Twisting Never
• Concentrating for long periods of time Continuous
• Applying common sense to deal with problems involving standardized situations Continuous
• Reading writing and comprehending instructions Continuous
• Adding subtracting multiplying and dividing Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate government and institutional clients who choose us for our innovation and experience. With more than 6500 professionals operating out of 40 cities across the globe we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues providing trusted advice and industryleading insight extending access to global markets and delivering integrated transaction banking solutions. In 2023 we acquired Cowen Inc. offering our clients access to a premier U.S. equities business and highlydiverse equity research franchise while growing our strong diversified investment bank. We are growthoriented peoplefocused and communityminded. As a team we work to deliver value for our clients every day.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental wellbeing goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g. eligibility for cash and/or equity incentive awards generally through participation in an incentive plan) and several other key plans such as health and wellbeing benefits savings and retirement programs paid time off (including Vacation PTO Flex PTO and Holiday PTO) banking benefits and discounts career development and reward and recognition. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you are an applicant with a disability and need accommodations to complete the application process email the TD Bank US Workplace Accommodations Program at . Include your full name best way to reach you and the accommodation needed to assist you with the application process.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.