Office Administrator
Office Administrator
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$ 40000 - 50000
1 Vacancy
Job Description
About the Role
Are you highly organized detailoriented and great with people Do you enjoy bringing structure to fastpaced environments and keeping the wheels turning behind the scenes If soIdentity Graphxis looking for you!
We specialize in highimpact commercial vehicle wraps that help businesses stand out on the road. As ourOffice Administrator youll play a key role in keeping our shop organized and efficient from client scheduling to basic admin and job tracking.
This role is ideal for someone who enjoys being the goto person in the office without the pressure of managing a team or running operations.
What Youll Do
Scheduling & Job Coordination
- Schedule client dropoffs and pickups and update calendars accordingly.
- Communicate timelines and changes between clients and internal teams (print production install).
- Track the status of each job in progress and flag any delays or needs to the owner or production team.
Client Communication
- Greet clients answer phone calls and respond to emails professionally.
- Provide basic updates to clients about project status and scheduling.
- Ensure a smooth welcoming experience from first contact to final pickup.
- Administrative & Financial Support
- HandleAccounts Receivable (AR): Create and send invoices follow up on payments.
- HandleAccounts Payable (AP): Track and organize vendor bills prepare for payment.
- Assist with basicpayroll supportand time tracking.
- Maintain accurate records and digital job files.
- Support the owner and team with other clerical or reporting needs as assigned.
What You Bring
- 2 years experience in an administrative AR/AP or front desk role.
- Experience with QuickBooks accounting tools CRM (Go High Level) Monday or spreadsheets is astrong plus.
- Excellent organization and time management skills.
- Strong communication (written and verbal) and customer service skills.
- Comfortable using scheduling software email and basic digital tools.
- Positive reliable and teamoriented attitude.
Required Experience:
Unclear Seniority
Employment Type
Full Time
