School Secretary - KES 2024-2025 School Year
School Secretary - KES 2024-2025 School Year
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1 Vacancy
Job Description
HARRISONBURG CITY PUBLIC SCHOOLS
JOB DESCRIPTION
Position:
Receptionist/School Secretary Elementary
Reports to:
School Principal
Contract:
220 Days
Salary Scale:
C5
FLSA Status:
NonExempt
Revised:
9/2010 9/2021 3/2023 12/2024
POSITION SUMMARY:
Assist the principal in order that the latter may devote maximum attention to administering an effective instructional program.
QUALIFICATIONS:
- Possess a high school diploma or G.E.D. equivalency.
- Demonstrate a thorough knowledge of standard office practices and procedures
- equipment and secretarial techniques.
- Effectively demonstrates the ability to perform the essential functions and possesses a
- Experience working directly with individuals and families from diverse racial ethnic and socioeconomic backgrounds.
- Familiarity with equity and inclusion frameworks. Models nondiscriminatory practices in all activities. Respects the worth dignity and individual differences of others.
- Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
- Excellent interpersonal skills.
- Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office Google Workspace and email.
- Demonstrated leadership qualities and personal characteristics necessary for working effectively with students teachers administrators and the community.
ESSENTIAL FUNCTIONS:
- Welcome all visitors to the school.
- Check in all visitors and ensure all visitors have passes.
- Perform all secretarial and clerical duties pertaining to the administrative functions of
- the school office including: answering phones checking in students who arrive late
- ensuring the front office desk is staffed at all times sorting mail checking fax
- machine copying materials for staff coordinating dismissal and supporting student
- registration
- Record and verify attendance information and reports including connecting with
- parents/guardians related to student attendance.
- Keep the office environment attractive and uptodate.
- Dispense medications give first aid take temperature and record all on the nurses log
- as needed.
- Make new student cumulative folders and keep student files uptodate with correct
- address and phone number changes.
- Copy all records for transferring students.
- Takes all industry standard precautions to protect students staff equipment materials and facilities.
- Maintains appropriate state licensure; assumes responsibility for and participates in staff development (professional growth) and training to keep materials supplies and skills uptodate.
- Follows appropriate safety procedures and properly maintains equipment.
- Actively participates in and attends all required meetings.
- Maintains confidentiality when appropriate.
- Complies with and supports school division policies regulations procedures and the HCPS Strategic Plan.
- Effectively performs other duties as assigned by immediate supervisor.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
Light work lifting up to 25 pounds occasionally and/or up to 10 pounds frequently. Regular travel throughout the school and effectively interact with students staff and community members. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities; and subject to inside and outside environmental conditions. Regular contact with staff members and students is required. Not substantially exposed to adverse environmental conditions.
EVALUATION:
Performance will be evaluated in accordance with school board policy and administrative regulations on the evaluation of administrative personnel.
Employment Type
Full-Time
