Technical Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1250 attorneys in 44 offices throughout the United States. Founded in 1978 we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journals survey of the nations largest law firms. Were also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork Collaboration Client Service and Innovation. If you are a motivated professional looking for a longterm fit where you can grow in a role and will be valued and empowered then we invite you to apply to our Technical Administrative Assistant position.

This position offers a flexible hybrid working arrangement 4 days a week in office).

The Position

The Technical Administrative Assistant (TA) position will reside within the Firms Business Solutions & Innovations Department and directly support the Director of Business Solutions & Innovations including departmental staff on daytoday operational support including all areas surrounding firm projects deliverables and the management of deadlines.

Key Responsibilities:

• Participating in daily calls with staff & vendors
• Ability to documenting meeting minutes quickly and accurately capturing key takeaways with timely delivery to staff/resources
• Assist with establishing departmental work orders through ticketing software
• Assist with preparation of process flow diagrams/documentation
• Following up with staff & vendors regarding pending deliverables status reports & assigned tasks
• Assisting the Director of Business Solutions & Innovation and members of his team on various management projects presentations communications and scheduling
• Exercising sound judgment when interacting with staff vendors & firm personnel
• Maintain schedules calendars reminders of upcoming meetings conference calls etc.
• Prepare expense reports excel reports emails memos etc.
• Book and plan travel by contacting vendors directly or utilizing the firms Travel Dept.

Qualifications

• 3 years experience in supporting technical and/or financial leadership in a broad range of administrative services
• Associates degree or equivalent work experience
• Exceptional attention to detail note taking document management & organization
• Expert communicator with exceptional written verbal presentation and interpersonal skills
• Selfstarter who demonstrates initiative & follow through
• Ability to execute projects on an autonomous proactive & timely basis
• Highly Proficient in Microsoft Office PowerPoint Word Excel & Outlook
• Competent with webbased application and interpreting navigation flow

Why Should You Apply

• Benefits:Outstanding benefits package including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024 agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement please contact us at .

We believe in creating a work environment free of barriers and bias where individual outlooks and talents are respected and valued. Our firms policy is to ensure an equal employment opportunity without discrimination or harassment based on race color national origin religion age sex disability citizenship marital status sexual orientation or any other characteristic protected by the law.