Physical Plant Administrative Assistant

Primary Responsibilities
Function: Provides skilled secretarial assistance and assumes minor administrative duties within framework of established policies. Scope: Independently coordinates routine office or departmental clerical work according to established procedures and may process varied complex or large volumes of material. Duties Essential: Performs tasks requiring skill in keyboarding 1md computer usage; may transcribe varied materials; may type correspondence forms statistical reports tests manuscripts or proposals; composes routine correspondence and compiles reports; maintains various records and filing systems; handles and maintains confidential information; serves as receptionist; opens and routes mail; makes appointments and travel arrangements; may assist with preparation of programs or publications maintains inventory and may order materials for department; may handle money; may maintain department webpages. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. NonEssential: Assists with employment function; assists with applicant tracking; enters new employee data in computer; calculates prior state service for incoming full time employees; verifies that employees listed on the temporary employment form have completed new hire paperwork; communicates University policy and procedures campus wide; high degree of contact with public; prepares purchase requisitions; maintains confidential records; prepares forms letters memos and complex reports Supervision Received: General instructions and work periodically reviewed by department head. Given: May supervise student and other parttime employees. Working Conditions Usual: Office conditions; standard hours. Position is Security Sensitive. Any qualifications to be considered as equivalents in lieu of stated minimums require the prior approval of the Human Resources Director.

Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in OnCampus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an OnCampus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by callingor emailing