2025-2026 Secretary

LICKING HEIGHTS BOARD OF EDUCATION

FOR THESCHOOL YEAR FOR THE FOLLOWING POSITION:

Secretary

How To Apply:
You must complete the entire online application to be considered for a position.

Providing a resume and additional attachments are optional. Please also provide complete reference information for each reference including name address phone and email address.

Licking Heights does place an emphasis on accepting a diverse pool of candidates reflecting the school districts student population.

Nondiscrimination and Equal Opportunity Employment Opportunity: The Licking Heights Local School District Board of Education does not discriminate on the basis of race color religion national origin sex disability Genetic Information Nondiscrimination Act (GINA) military status ancestry or age in its programs and activities including employment opportunities.

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JOB DESCRIPTION

POSITION: SECRETARY

RESPONSIBLE TO: BUILDING PRINCIPAL/DEPARTMENT SUPERVISOR

INTRODUCTION:

At Licking Heights Local Schools our commitment to student success drives everything we do. We believe in providing equitable personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework addressing milestones from kindergarten readiness to college and career competencies ensures that every student thrives academically socially and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities fostering wellrounded and socially responsible citizens.

To be successful at Licking Heights Local Schools staff members must embody a range of skills including:

Passion for education and student wellbeing

Commitment to diversity equity and inclusion

Effective mentoring and guidance for students

Strong communication and collaboration skills

Continuous learning and professional development

Forwardthinking planning and strategic decisionmaking

Openness to twoway communication and community engagement

We are dedicated to supporting our staff through comprehensive induction providing ongoing professional development aligned with our districts vision and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school career and life.

JOB GOAL: To assure the smooth operation of the school office so the maximum positive impact on the education of children can be realized.

QUALIFICATIONS:

Valid Ohio drivers license or ability to obtain license

High school diploma or general education degree (GED)

One to two years related experience preferred

Successful completion of a test of basic secretarial skills

Ability to operate general office equipment including but not limited to phones faxes copiers and computer equipment

Dependable

Detail oriented

Demonstrated strong organizational and problem solving skills

Demonstrated effective time management skills

Demonstrated ability to work effectively with others

Ability to set priorities and work well under pressure with attention to detail multitask effectively

Selfmotivated with the ability to work with little direction

Required to lift carry push and pull various supplies and/or equipment up to a maximum of 50 pounds

Demonstrated proficiency in written and oral communication skills as well as active listening skills

Willing to help instill in students the belief in and practice of ethical principles and democratic values

Such alternatives to the above qualifications as the Superintendent and/or Board Of Education may find appropriate

PERFORMANCE RESPONSIBILITIES:

The list below is an inclusive list of all responsibilities of secretaries in the district but in most cases these duties are split between secretaries; training must be provided when a secretary is asked to fulfill a new responsibility on the list and evaluations of secretaries should align to the performance responsibilities assigned to each secretary. Crosstraining for all duties will be provided by the district.

1. Receive and route all incoming calls meet and assist staff/visitors both in a professional and friendly manner.

2. Maintain appropriate attendance and discipline records including parent notification daily. Contact district attendance officer and state officials as deemed necessary. Mail truancy communication to families maintain truancy records in student files and meet with parents about truancy as a part of the building attendance team.

3. Prepare and distribute all building correspondence daily.

4. Perform any bookkeeping tasks including preparing money for deposit daily. This includes but is not limited to fees fines fundraisers lost book fees school activity accounts and other building specific items.

5. Administer first aid dispense medication and other clinic duties in the absence of the clinic aide following appropriate training demonstrations and supervision as provided by the district registered nurse. Call parents or appropriate assistance if necessary. Assist the health aides in the maintenance of student health records.

6. Maintain confidentiality of correspondence communications and student/staff information within the student information system (SIS).

7. Assist with the enrollment process by communicating with parents about missing school paperwork and enrollment information.

8. Professionally handle school correspondence and communication for the principal or supervisor. This includes the ability to effectively use the Microsoft Office Suite Google Suite or other software programs to write letters build spreadsheets design a PowerPoint or Google Slides and complete other forms of written communication.

9. Demonstrate knowledge of or the ability to learn computer programs to support the school including but not limited to SIS EMIS Frontline IT Helpdesk FMX and other building/department specific programs that support PBIS and school management efforts. Manage transportation information student arrival and dismissal and use software accordingly.

10. Must have an understanding of the grading process including but not limited to storing grades and grade updates in PowerSchool. Prepare reports from PowerSchool as needed when it comes to students grades (F reports Community service hours Honor Roll ReportingCommunicate to District Communications Specialist) and other information that would pertain to student grades. Sending reminders to all staff about when grades are due complete grade changes in the system.

11. Order process requisitions receive store and distribute supplies and equipment daily.

12. Assist with the maintenance of the school budget. Assist with the creation of the purpose statement. Process the monthly bank statements for the building credit card.

13. File collate and copy materials for school purposes and record keeping. Maintain all office equipment making sure all machines are stocked and in working order. Make calls for repair as necessary. Assist staff in proper operation when necessary.

14. Maintain an appropriate school filing system including an annual rotation of files. Maintain accurate demographic and academic information. For secondary secretaries prepare transcript requests and work permits as required for students and other building specific records graduation awards sports rosters lockers etc.

15. Call substitutes when necessary for classified and certified employees. Assist in substitutes assignments based on daily need. Keeps accurate records for staff absences as needed.

16. Assist substitutes new employees and volunteers with building procedures. Coordinate the distribution of keys fobs and parking passes.

17. Coordinate student dropoff and pickup daily. Maintain appropriate daily logs for students visitors and substitutes in the building. Provide the appropriate passes/badges for each. Knowledge of known custody issues is mandatory. Work with staff to ensure all students are in their appropriate places during the day.

18. Create an efficient work flow for the day to day management of the school office.

19. Assist administration in emergency situations as needed including all drills for safety and security of students and staff. Assist with injuries/illness of staff and students which could include calling appropriate assistance if needed and/or other contacts.

20. Maintain office decorum at all times including orderly conduct of students seeking assistance when necessary and reporting safety concerns to the building administrators immediately and creating reports and documentation as needed.

21. Attend all meetings and inservices that affect the building secretary as approved by the principal or supervisor.

22. Ability to multitask in a fast paced environment is mandatory.

23. Serve as a role model for students.

24. Create & Maintain sub plans.

25. Perform other such duties as may be directed by the principal or supervisor.

WORK CONDITIONS: The work environment characteristics described here are not listed in order of importance and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A. and is not an exhaustive list of the duties performed for this position.

Frequent work that may extend beyond the normal workday

Occasional exposure to blood bodily fluids and tissue

Occasional operation of a vehicle under inclement weather conditions

Occasional interaction among unruly children/adults

Exposure to loud noises

Many situations that require repetitive hand motion e.g. computer keyboard typing and writing

Consistent requirements to sit stand walk hear see read and speak reach stretch with hands and arms crouch kneel and climb and stoop

EVALUATION: Performance of these responsibilities will be evaluated by the Building Principals and Department Supervisors in accordance with the provisions of the Boards policy.

REVISED: July 16 2014

February 29 2016

March 30 2016

June 11 2024