Administrative Assistant 4 - Vice Presidents Office
Administrative Assistant 4 - Vice Presidents Office
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Job Description
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process please contact:
Human Resources
775 4454237
2201 West College Parkway
Carson City NV 89703
Job Description
Western Nevada College is recruiting for an Administrative Assistant 4 for the Vice Presidents Office which will be responsible for providing administrative support to the Vice Presidents Office including Academic Planning Accreditation Curriculum Management and Grants. This position will also be involved in the planning and of a variety of events and campus tours on the Campuses of Western Nevada College including contracts logistics budgets and space utilization.
Duties and Responsibilities
The Administrative Assistant 4 will provide customer service frontoffice coverage and administrative support for the Vice Presidents office and Events. This position will continue to define procedures and logistics around campus events room use and tours while collaborating with the various departments required for each request.
Administrative Support Including: Front desk support for the Vice President Suite (Academic Planning Accreditation Curriculum Management and Grants) connecting inquiries with the correct department on campus maintaining multiple calendars updating website pages collaborating with faculty and staff on available room locations and utilizing the various campus computer programs and processes.
Scheduling logistics and procedures Including: Collaborating with the community to plan event details creating event proposals understanding the internal billing and contract process identifying AudioVisual requirements Facilities support Custodial Services Police Services and additional supports for each event. Maintaining the space utilization for the college.
Campus Tours Including: Creating a procedure for identifying key areas of the Western Nevada College each tour is interested in viewing collaborating with the departments to ensure the appropriate individuals are available to showcase their areas and navigating time management and expectations.
PER EXECUTIVE ORDER
ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30 2025. Please refer to the link for more information: possess a degree of knowledge and proficiency sufficient to perform advancedlevel work and may provide work direction and training to others.
Required Qualifications
This position requires graduation from high school or equivalent education and four 4 years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
One 1 year of experience as an Administrative Assistant III in Nevada State service; OR
An equivalent combination of education and experience as described above
Preferred Qualifications
Bachelors degree in Event Management Hospitality Marketing or other related field are encouraged to apply.
Applicants with experience with PeopleSoft or OnBase are encouraged to apply.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 29
In classified service salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment the candidates qualifications internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules please visit:Classified Compensation.Select Salary schedule PP01.
BENEFITS
Retirement Public Employees Retirement System of Nevada (PERS)
Employees are required to participate inThe Public Employees Retirement System of Nevada (PERS)upon hire a defined benefit plan. Members are eligible for retirement benefits after a 5year vesting period.
Please visit theBenefit Estimator Retirement Calculatorfor more information.
Employees contribute under either a posttax plan with the employee and college each contributing 17.5 of the employees salary 35 combined contribution); or under a pretax plan with the college contributing 33.5 of the employees salary on their behalf with employees paying for their half of the PERS contribution through a pretax salary reduction. For information on contribution rates please visit:NV PERS Contribution Rates
The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit. For additional information please see:Windfall Elimination Provision
Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5 or 16.75 depending upon the employees elected retirement plan Employer Paid or Employee/Employer Paid.
Employees are enrolled in The Public Employees Retirement System of Nevada (PERS) upon information on contribution rates please visit:NV PERS Contribution Rates
Perks of Working at WNC
Beautiful campus located along numerous biking and walking trails
Health insurance options including dental vision and life insurance Health Insurance
Voluntary supplemental retirement plans both pretax and Roth options available 403b 457b plans) Voluntary Retirement Savings
Generous annual leave 15days annually) sick leave 15days annually) 12 paid holidays Classified Benefits
The WNC Fitness Center offers free Faculty and Staff memberships WNC Fitness Center
Workers compensation is paid 100 by the employer. It covers employees in the event of workrelated injuries.
ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff EAP Program
Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.Child Development Center
Voluntary benefits including: accident disability legal services and more Voluntary Benefits
Free parking and plenty of it!
No State income tax!
Education Benefits for Classified Employees and Family Members
WNC is proud to provide a reducedrate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in theClassified Tuition Reimbursement Policy. Additionally we offer a Classified Family GrantinAid for spouses domestic partners and dependents of classified employees (working at least a 50 fulltime equivalent). More information can be found in theClassified Family GrantinAid Policy.
NoFullTime Equivalent
100.0Required Attachment(s)
Please note once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter references additional documents sections of the application will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments prior to the committee review of applications please contact the candidate helpdesk at .
Attach the following attachment(s) to your application
Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter (required)
Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts (optional) If you have not graduated please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a serviceconnected disability proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD214 disability letter from Veterans Administration etc..
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification which may include criminal history credit history sex and violent offender registry education verification licensure and employment history to be administered by the Western Nevada College Human Resources office.
Required Experience:
Chief
Employment Type
Full-Time
