UNIV - Research Program Assistant - Department of PHS

Job Description Summary

The Program Assistant will work within the research program of Dr. Trisha Amboree in the Department of Public Health Sciences (DPHS) and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC) to assist in the management and advancement of existing research projects and the establishment of new research projects.

More specifically the Program Assistant will be supporting Dr. Amboree with research projects surrounding cancer health disparities and access to preventive healthcare services (such as cancer screenings) among a variety of populations.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Research Grant

Cost Center

CC001038 COM PHS Operations CC

Pay Rate Type

Hourly

Pay Grade

University04

Pay Range

32686...000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

The Program Assistant will work within the research program of Dr. Trisha Amboree in the Department of Public Health Sciences (DPHS) and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC) to assist in the management and advancement of existing research projects and the establishment of new research projects.

More specifically the Program Assistant will be supporting Dr. Amboree with research projects surrounding cancer health disparities and access to preventive healthcare services (such as cancer screenings) among a variety of populations.

Responsibilities:

Provides technical assistance and administrative support to staff and management within the department (DPHS/HCC). 15 FTE

Conducts patient and provider surveys for relevant projects. 10 FTE

Maintains uptodate knowledge of the status of assigned program area(s) and current knowledge of community resources and services (specific to cancer prevention/screening resources). 10 FTE

Assists in grant submissions progress reports and IRB protocols. 10 FTE

Regulate meeting minutes and ensure documentation is correct complete and accurate. 10

Answers emails and telephone calls route calls to appropriate individuals take messages and/or transfer calls as needed. 5

Files materials such as policies and procedures of the study in proper filing systems or document management systems (i.e. Box). 5

Performs routine office tasks such as filing copying faxing shipping packages or other general office duties as needed. 10

Actively participates in a variety of committees or task forces as requested by management staff or the department manager or director when essential to the ongoing success of current tasks duties and obligations within their role job responsibilities and/or objectives verticals in an assigned level of management within MUSC. 5

Organizes materials such as brochures cards newsletters or other promotional materials required by the program and/or studies. 5

Prepares invoices bills and/or other financial documents (procurement) for the program and/or studies. 5

Prepares travel arrangements including reservations and payment of travelrelated expenses 5

Aids the Public Relations Department by updating Internet sites placing ads and writing news releases. 5

Knowledge Skills and Abilities:

Knowledge of laws regulations policies and procedures relevant to the area of employment.

Ability to exercise judgment and discretion.

Ability to establish and maintain effective working relationships.

Ability to interpret and apply laws regulations policies and procedures.

Ability to communicate effectively and work under tight deadlines.

Ability to manage time effectively.

Good writing communication and oral skills.

Ability to handle a variety of administrative duties that include filing copying faxing and mailing in an office setting.

Literacy in Microsoft Suites (Office Word Excel PowerPoint) and/or Google Suites.

Basic understanding of Microsoft Windows operating systems (Windows Vista/7/8/10

State Minimum Training and Experience:

A high school diploma and relevant program experience. A bachelors degree may be substituted for the required program experience.

MUSC Minimum Training and Experience Requirements:

A high school diploma and two years relevant program experience. A bachelors degree may be substituted for the required program experience

Additional Job Description

Minimum Requirements: A high school diploma and four years of relevant program experience. A bachelors degree may be substituted for the required program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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