Administrative Coordinator
Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Organizes coordinates and performs administrative functions for the department. Plans and coordinates special projects and events for the department. Point of contact for departmental questions and administrative assistance. Responsible for departmental reimbursements travel and appointments. Assists departmental managers with other needs in the department. Additional support for departmental residency and clerkship programs.
Duties:
- Assumes daytoday responsibility for organizing and coordinating specialized clerical functions.
- Answers questions provides information and handles complaints for internal and external customers.
- Updates office procedures for a more efficient operation when necessary.
- Assists with preparation of budgets controls delegated budgetary expenses and maintains budgetary records.
- Approves departmental expenditures within predetermined guidelines
- Reviews billing from contractors and vendors adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Assists with design and selection of departmental computer programs.
- Selects supervises trains and evaluates performance of assigned staff.
- Prepares staff schedules and monitors and approves time worked.
- Coordinates departmental personnel and payroll issues.
- Plans and coordinates special projects.
- Schedules appointments and makes travel arrangements
- Collects and disseminates information for internal and external customers
- Performs other related duties as assigned.
Required Education: High School Diploma or GEDAND:
- 12 months office clerical or administrative experience.
Skills:
- Basic math skills
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Certifications: None
Working Conditions:
- Physical:
- Communicate effectively.
- Engage in repetitive motion.
- Environmental:
- Standard office environment.
Departmental Preferences:
- Microsoft Office proficient. Experience with coordinating events and large functions and travel arrangements.
Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national originsex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of itspolicies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activitiesand health care services that the University operates or provides.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
IC
Employment Type
Full-Time
