Programme Assistant Education 22229
Programme Assistant Education 22229
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
OVERVIEW
Post Number:ED 612
Grade:G5
Parent Sector:Education Sector (ED)
Duty Station:Paris
Job Family:Education
Type of contract:Fixed Term
Duration of contract:2 years
Recruitment open to:Internal and external candidates
Application Deadline (Midnight Paris Time):11/04/2025
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
Only candidates who are entitled to work in France can apply to this position
OVERVIEW OF THE FUNCTIONS OF THE POST
Long Description
Under the overall authority of the AssistantDirector General for Education overall guidance of the Director of the Division for Peace and Sustainable Development (ED/PSD) and the direct supervision of the Chief of the Section of Education for Sustainable Development (ED/PSD/ESD) the Programme Assistant shall provide administrative and programme management support for the smooth and efficient organization and delivery of programme/project results of the ESD Section. In particular the incumbent will provide a full range of office administrative and management support as follows:
- Provide general office assistance to the Section and secretarial functions to the Chief of Section: prepare paper work; submit and prepare requests for approval of HR related matters (temporary assistance processing visas security cards); prepare meeting minutes; make travel arrangements; respond to administrative problems (computer office supplies); receive register review and draft correspondence/emails/documents; verify outgoing correspondence for completeness accuracy and compliance with UNESCO format standards; transmit administrative or budgetary information to relevant team members; maintain mailing/contact lists; manage the online and offline filing system.
- Provide support to programme administration of the Section: prepare budgetary monitoring information; initiate contractual documents; prepare supporting documents for travel arrangements contract approval and payment in compliance with programme and budgetary requirements and financial regulation; alert the supervisor of errors/omissions/discrepancies observed and undertake corrective action.
- Assist in the implementation of programmes/projects/activities of the Section: track retrieve research files reports other records and past practices; gather and collate background information; prepare and format presentations reports according to standards and formats.
- Provide administrative and organizational support for events/meetings/workshops/seminars including all aspects of logistics arrangements and follow up: prepare participation lists process requests for translation and coordinate the delivery of translation services print and dispatch information documents complete forms and process requests for reservation of room webcasting recording transcription of debates.
- Provide guidance capacity development and support to new staff and general assistance to other office support staff.
COMPETENCIES (Core / Managerial)
REQUIRED QUALIFICATIONS
Education
- Completed secondary technical and/or vocational education.
Work Experience
- At least 5 years of relevant work experience in secretarial and/or administrative tasks preferably in an international environmentof which at least 2 years working for a supervisor with managerial responsibility.
- Experience in programme support in an international environment.
Skills and competencies
- Excellent interpersonal and communication skills including ability to draft correspondence and correct document.
- Excellent organizational and coordination skills.
- Discretion and capacity to deal with people of different cultural backgrounds efficiently and tactfully.
- Ability to work as part of a team to take initiatives and to provide quality and timely support and services.
- Flexibility to adjust work schedules and priorities. Capacity to work effectively under pressure.
- Excellent ICT skills with proficiency in the use of MS Office (Outlook Word Excel Power point etc..
Languages
Excellent knowledge of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Education
- General secretarial and/or administrative training.
Work experience
- Working experience in similar functions within the UN system.
Skills/competences
- Excellent proofreading skills.
- Excellent knowledge of the format and protocols of formal communications.
- Knowledge of UNESCO rules administrative procedures and standard practices.
Languages
- Good knowledge of Spanish.
- Knowledge of other official UN languages (Arabic Chinese and Russian).
BENEFITS AND ENTITLEMENTS
UNESCOs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave family allowance medical insurance pension plan etc.
The approximate annual starting salary for this post is 43734 Euros .
For more information in benefits and entitlements please consult ICSC website.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an online application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as a competencybased interview.
UNESCO uses communication technologies such as video or teleconference email correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
Footer
UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zerotolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non and underrepresented Member States last update here are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Employment Type
Full Time
