Director of Grants Administration
Director of Grants Administration
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$ 109000 - 196200
1 Vacancy
Job Description
If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online competencybased degree programs WGU is also committed to being a great place to work for a diverse workforce of studentfocused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.
The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Job Description
The Director of Grants Administration will establish and lead a new standalone grants administration department within the university. This highvisibility role is responsible for setting the strategic vision developing administrative policies and ensuring operational excellence in both pre and postaward grant functions. The Director will collaborate closely with senior leadership faculty finance teams and external funding agencies to support and advance the universitys mission. This role requires a seasoned grant professional with a deep understanding of grant compliance funding strategies and relationship management.
Essential Functions and Responsibilities:
- Develop and implement a strategic vision for the grants administration department setting goals and performance metrics.
- Create and execute a framework for grant submissions ensuring sponsors grant guidelines are met documents internal approvals reviews budgets and other required submission documents to ensure they are in alignment
- Serve as the primary point of contact for all grantrelated activities ensuring seamless coordination between university departments and external funding sources.
- Oversee budget planning and resource allocation for the grants office.
- Lead a growing team providing mentorship training and performance management to ensure professional development and efficiency.
- Establish policies procedures and workflows to ensure mission alignment compliance and quality in grants administration.
PreAward Grant Administration:
- Develop a structured framework for grant submissions ensuring alignment with funding agency guidelines.
- Guide faculty and staff in the preparation review and submission of grant proposals.
- Ensure internal approvals budget development and compliance with institutional and sponsor requirements.
- Identify funding opportunities and provide strategic guidance on proposal development.
PostAward Grant Administration:
- Oversee the successful of awarded grants ensuring compliance with all regulations and reporting requirements.
- Collaborate with finance partners to monitor budgets spending and grantrelated financial activities.
- Develop timelines and prepare necessary reports to ensure timely submission of grant deliverables.
- Establish mechanisms for tracking grant impact and outcomes.
- Communicates effectively with WGU senior leadership regarding all aspects of grants administration. Responsible for an internal communication and change management plan to expand knowledge and expectations surrounding grants administration.
- Establish a centralized service and resource office for grants identification development submission and stewardship/reporting.
- Collaborates with members of the Advancement team including fundraisers project management and advancement services to achieve teamwide goals and deliverables.
- Performs other related duties as assigned.
Knowledge Skill and Abilities:
- Ensure adherence to federal state and sponsor regulations governing grant management.
- Stay informed about changes in grant compliance requirements and communicate updates effectively to stakeholders.
- Advocate for best practices and continuous improvement in grants administration.
- Expertise in leading a grants administration department. This role sets the standard for a successful grants office.
- Deep experience with navigating different funding agencies both private and public.
- Communicates effectively as the leader of the grants administration team. Ability to direct diverse constituencies including faculty members staff colleagues and internal and external constituents.
- Implements key office technology and software for tracking grants. Develop appropriate workflows and maintain records.
- Establish a centralized service model for grant identification submission and stewardship.
- Leverage technology including Salesforce CRM to track manage and report on grant activity.
- Develop and execute a change management and communication strategy to educate stakeholders on grants administration processes.
- Ability to use computers and computer software with ease (including Microsoft Word Excel webbased tools and similar software) and the ability and flexibility to learn new skills as different duties may arise
- Ability to work both independently and as a team member. At times the work is fastpaced with long hours and tight deadlines.
Job Qualifications:
Minimum Qualifications:
- Bachelors Degree with 7 or more years of related experience; Masters or Doctorate degree and 3 or more years of related experience.
Department Specific Minimum Qualifications:
- Masters degree (preferred) from an accredited institution
- 7 years of relevant experience.
- 3 years of relevant leadership experience
- Proven experience in both pre and postaward grant functions.
- Deep understanding of federal state and private funding agency regulations.
- Strong leadership and team management skills.
- Excellent oral and written communication skills
- Knowledge of the research regulatory environment and requirements for compliance
- Ability to analyze proposals and contracts and identify areas needing resolution
- Strong ability in policy review data collection statistical evaluation of data and strategies for conveying results to users
Preferred Qualifications:
- Working within a higher education grants administration.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Position & Application Details
FullTime Regular Positions (classified as regular and working 40 standard weekly hours): This is a fulltime regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical dental vision telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual flexible paid sick time with no need for accrual 11 paid holidays and other paid leaves including up to 12 weeks of parental leave.How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.
Additional Information
Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not allinclusive.
Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.
Required Experience:
Director
Employment Type
Full-Time
