Office Manager Finance Admin Primal Harvest
Office Manager Finance Admin Primal Harvest
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Job Description
ABOUT PRIMAL HARVEST
Primal Harvest is a leading holistic wellness brand dedicated to empowering individuals to take charge of their health and wellbeing through highquality natural products. Primal Harvest offers a range of highquality supplements and wellness products designed to support various health needs including immunity gut health sleep and joint care.
As a DirecttoConsumer brand we pride ourselves on transparency trust and creating a dependable wellness foundation for our customers. Primal Harvest was founded in 2018 and is a brand of Prime6 Brands GmbH and Primal Harvest LLC with two international hubs in Miami Florida USA and Cologne Germany. Learn more at primalharvest / primalharvest
WORKPLACE
Cologne Germany
Hybrid 30 hours/week)
Wed/Thurs in office Mon/Tues remote
ABOUT THE ROLE
We are looking for a highly organized and proactive Office Manager to oversee daily administrative operations and ensure a smooth and efficient workplace environment. In addition to administrative duties this position will offer significant finance support. You will collaborate closely with the finance team to assist with financial documentation payroll preparation and invoice processing making a meaningful contribution to our financial operations.
The ideal candidate will have excellent organizational skills a keen eye for detail and the ability to multitask in a fastpaced setting. This role involves handling office administration supporting various departments managing facilities and ensuring employees have the resources they need to succeed.
WHAT YOU WILL DO
- Serve as the initial point of contact for office matters fostering an inviting and productive office environment.
- Assist the finance team with document management payroll preparation bill payments and various finance projects.
- Ensure smooth office operations by managing and distributing mail and overseeing suppliers and service providers.
- Handle the procurement and management of office supplies.
- Restock beverages snacks and bathroom supplies.
- Support HR with onboarding and offboarding German employees including hardware and setup.
- Manage messages and gifts for employee birthdays anniversaries and special occasions.
- Plan and organize company events (virtual inperson and seasonal).
- Assist with travel arrangements and bookings for business trips.
- Maintain office management systems.
- Coordinate and communicate with cleaning personnel as needed.
Requirements
WHAT YOU BRING
- 2 years of experience as an Office Manager Executive Assistant or similar role
- Experience in supporting finance departments with administrative tasks including invoice management expense tracking etc.
- Strong organizational and multitasking skills
- Excellent communication skills both written and verbal
- Proficiency in office management software and tools (Excel Google Workspace Asana)
- Ability to work independently and solve problems proactively
- Strong attention to detail and time management skills
- High level of organizational skills responsibility selfmotivation and team spirit
- Experience and passion for event planning backoffice tasks and financial activities
- Excellent German and English skills both written and spoken
- Comfortable working in a dogfriendly office environment
Benefits
PERKS & BENEFITS
At Primal youll be part of a fastgrowing health and wellness brand where your work truly makes an impact. Join us in our mission to educate inspire and empower people to take charge of their health and wellbeing. By contributing to our dynamic team youll play a vital role in shaping a healthier future. Plus we offer a range of incredible German benefits and perks including:
- 28 days paid leave plus public holidays
- Urban Sports Club Membership
- Deutschlandticket reimbursement
- Tuition reimbursement
- Flexible working options
- Team Events
- Product Discounts
The annual base salary range for this position is/year. The actual annual base salary offered may be adjusted based on a variety of factors including but not limited to: location education skills training and experience. This position may also be eligible for an annual discretionary bonus.
Applicants for employment in Germany must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in Germany. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin protected veteran status disability status age sexual orientation gender identity and expression marital status or any other legally protected factor. Primal Harvest is committed to offering reasonable accommodation to job applicants with disabilities. Primal Harvest does not accept unsolicited agency resumes and is not responsible for any agency fees related to unsolicited resumes.
Required Experience:
IC
Employment Type
Full-Time
