Billing Specialist
Billing Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Position Overview:We are seeking a professional energetic and highly organized individual to join our team as a Billing Specialist. This role will be instrumental in supporting Project Managers with billing needs for multimilliondollar projects. The ideal candidate thrives in a fastpaced environment is adaptable to new tasks and values attention to detail in managing billing processes.
Essential Functions & Responsibilities:
- Billing & Documentation:
- Prepare and process billings for multiple Project Managers ensuring all required documentation is included.
- Perform Time & Materials (T&M) billing tasks including monitoring incoming work orders tabulating and verifying job costs in Vista and ensuring labor rates and tool rental rates are accurate.
- Adjust billings/receivables as directed by the Accounting Manager or Project Manager.
- Review contracts for billing requirements (forms due dates rates) and submit billings to customers including using customer portals as needed.
- Job Setup & Maintenance:
- Set up and maintain job information in Vista.
- Manage the complete job billing cycle from start to finish ensuring that all necessary updates are made and tracked.
- Scheduling & Routing:
- Develop and maintain a schedule to ensure billings and accounts receivable are kept current.
- Manage routing of contracts by coordinating with Project Managers the Accounting team customers and insurance brokers to ensure timely processing.
- Job Cost Adjustments & Reporting:
- Prepare/process job cost adjustments as directed by the Project Manager or Accounting Manager.
- Assist Project Managers in generating custom reports from Vista.
- Support the Accounting Manager with monitoring underbilled jobs and taking necessary actions.
- Additional Support:
- Perform other duties as directed by the Accounting Manager to ensure smooth and accurate billing processes.
- Experience: Minimum of 3 years in a billing position.
- Education: Bachelors or Associates degree preferred.
- Industry Experience: Previous experience in the construction industry is required.
- Technical Skills:
- Proficient in Microsoft Office applications (Word Excel Outlook).
- Experience with Vista (formerly Viewpoint) is a plus
Critical Competencies:
- Organized & DetailOriented: Ability to stay focused on complex billing tasks while ensuring accuracy and thoroughness.
- Multitasking & Time Management: Capable of handling multiple tasks and priorities in a fastpaced environment.
- Professional Attitude: Demonstrates a positive and professional demeanor in all interactions.
- Team Player: Enthusiastic about contributing to a collaborative work environment and assisting others when needed.
- Communication Skills: Strong verbal and written communication abilities to effectively interact with internal teams and customers.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
