Administrative Intern March 28 2025
Administrative Intern March 28 2025
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Job Description
Title of Position:
Reports To:
Pay Grade:
Rate of pay:
Posting Date:
Administrative Intern
Director Marketing
322
$18.00 per hour
March 28 2025
Closing Date:
April:00 p.m. or until filled
(Internal & External Posting)
JOB SUMMARY
The Administrative Intern will provide essential administrative support to JAXPORTs Sales and Marketing department. This role will serve as the primary point of contact for incoming inquiries via phone email and website ensuring efficient and professional communication. The intern will also assist with data management meeting coordination and general administrative tasks. This internship offers valuable handson experience in a fastpaced sales and marketing environment with opportunities to develop strong organizational and communication skills.
ESSENTIAL FUNCTIONS
- Answer all incoming calls to the main JAXPORT telephone line and respond to email inquiries from the general JAXPORT email address . Answer inquiries submitted through JAXPORT directing inquiries to the appropriate personnel.
- Assist in the scheduling and administrative tasks related to customer meetings and Port tours.
- Maintain and update the Sales & Marketing contact database using software such as Salesforce ensuring data accuracy.
- Provide general administrative support as assigned including but not limited to filing copying and preparing presentations and documents.
- Offer assistance and backup support to other staff as needed contributing to the overall efficiency of the department.
- Communicate effectively with internal and external stakeholders via phone email and in person maintaining a professional and courteous demeanor.
- Prioritize and manage multiple tasks effectively meeting deadlines and ensuring accuracy in all work.
DIRECT REPORTS
This position does not supervise employees.
OTHER DUTIES:
Performsotheradministrative and related functions asassigned and dictated by departmentneeds.
Maintains files for record retention programs in accordance with the department JAXPORT and other applicable laws and regulations.
MINIMUM REQUIREMENTS
Education:
- High School diploma or equivalent required.
- Academic Major Junior/Senior Undergraduate or Graduate in Business Marketing Transportation & Logistics or International Business required.
License/Certifications: N/A
Knowledge:
- Basic to intermediate Microsoft Office Suite required.
Skills Required:
- High level of professionalism and resourcefulness.
- Highly organized strong analytical and research skills.
Travel: Minimal to none.
Other Requirements:
- Must be able to obtain and maintain a Transportation Workers Identification Credential (TWIC) during employment.
Physical Requirements:
ADA Compliant
Physical Demand
Rarely/Never
010
Occasionally
1140
Frequently
4179
Constantly
80100
Must be able to remain in a STATIONARY POSITION.
X
MOVE TRAVERSEinside office or on JAXPORT property to accomplish specific job duties.
X
OPERATE USE OR HANDLEequipment tools computers firearms and other office machinery.
X
ASCEND DESCEND WORK ATOP TRAVERSEon ladders equipment and buildings to perform maintenance and safety functions. Heights up to 200 feet.
X
POSITION SELF (to) MOVEto maintain or repair equipment on terminal or in office.
X
DETECT DETERMINE IDENTIFY RECOGNIZE OBSERVE INSPECTto read drive use computers or perform terminal operational functions.
X
COMMUNICATE DETECT CONVERSE WITH CONVEY EXCHANGE INFORMATIONwith others via radio telephone. Ability to listen to equipment to troubleshoot.
X
CARRY
MOVE TRANSPORT POSITION INSTALL REMOVEmaterial or equipment relevant to job.
Occasionally
Frequently
Continuously
10 lbs or less
X
1125 lbs
X
2650 lbs
X
5175 lbs
LIFT
MOVE TRANSPORT POSITION INSTALL REMOVEmaterial or equipment relevant to job.
Occasionally
Frequently
Continuously
10 lbs or less
X
1125 lbs
X
2650 lbs
X
5175 lbs
Working Conditions:
Relatively free from unpleasant environmental conditions or hazards. Office environment or local travel for meetings or functions.
JAXPORT will make reasonable accommodations in compliance with the American with Disabilities Act
AN EO/EA ADA AND VETERANS PREFERENCE EMPLOYER
Required Experience:
Intern
Employment Type
Intern
