Staff Specialist - Citywide
Staff Specialist - Citywide
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$ 80174 - 97493
1 Vacancy
Job Description
Our diverse and inclusive workforce of more than 7000 employees play a key role in the success of San Jos the heart of the Silicon Valley. All City of San Jos employees work together as one team to make San Jos a vibrant innovative and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations including quality and excellent customer service and hereto learn more about San Jos.
The City of San Jos is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San Jos is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at711 (TTY) or via email at .
About the Department
The City of San Jos the Capital of Silicon Valley is one of the nations best managed cities and one of the top ten cities in which to live work and do business. Moreover San Jos is the center of cultural government and economic activity for the region. The employees of the City of San Jos have embraced the following values: Integrity Innovation Excellence Collaboration Respect and Celebration. The salary range for Staff Specialist is approximately $80174.64 $97493.76 annually. This amount includes an approximate five percent 5 ongoing nonpensionable pay. Actual salary shall be determined by the final candidates qualifications and experience.
This is a classbased recruitment. Candidates who meet the minimum qualifications for Staff Specialist will be added to the active Qualified Candidate Group and contacted when a departmentspecific vacancy becomes available. If you are in the current Qualified Candidate Group you will need to reapply in order to be considered for future vacancies. Staff Specialists perform paraprofessional administrative work of considerable complexity in various areas of public administration. An employee in this class performs a variety of administrative assignments related to the of administrative detail and assisting in departmental administrative service areas. A Staff Specialist may act as a lead to lowerlevel clerical classifications but is primarily an individual contributor with a high level of expertise in generalized office administration.Position Duties
- Create surveys and compile data for general or departmental use; perform statistical and clerical work by creating analyzing and preparing reports and abstract written materials.
- Participate in budget preparation and review by assembling and analyzing data of operating departments such as staffing and equipment requests.
- Provide assistance with personnel functions such as position control interviewing benefits handling routine grievances disciplinary actions classification matters claims employee relations and interpretation of personnel rules and procedures.
- Supervise the maintenance of files and records including automated recordkeeping systems; developing filing systems and procedures for file use; and ensure irretrievability of filed information.
- Performs other related duties as required.
Minimum Qualifications
(These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
Education and Experience
Two 2 years of undergraduate course work from an accredited college or university (equivalent to at least 60 semester units or 90 quarter units) AND three 3 years of experience in varied office clerical work. The three 3 years of experience must include one 1 year of experience assembling and verifying data for complex reports records or databases OR acting as a lead to clerical staff.
Acceptable Substitution
Additional experience assembling and verifying data for complex reports records or databases OR acting as a lead to clerical staff may be substituted for the education requirement on a yearforyear basis.
A bachelors degree from an accredited college or university may be substituted for the required experience.
Other Qualifications
COMPETENCIES:
The ideal candidate will possess the following competencies as demonstrated in past and current employment history. Desirable competencies for this position include:
Job Expertise Demonstrates knowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations.
Communication Skills Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills and displays openness to other peoples ideas and thoughts.
Computer Skills Experienced with common business computer applications including but not limited to: MS Outlook MS Word MS PowerPoint MS Access and MS Excel.
Teamwork & Interpersonal Skills Develops effective relationships with coworkers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Customer Service Demonstrates the ability to anticipate customers needs and deliver services effectively and efficiently using professional demeanor.
Decision Making Identifies and understands issues problems and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
Flexibility Makes effective decisions and achieves desired results in the midst of major changes in responsibilities work processes timeframes performance expectations organizational culture or work environment.
Initiative Exhibits resourceful behaviors toward meeting job objectives; anticipates problems is proactive and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
Problem Solving Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Reliability Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Supervision Sets effective long and shortterm goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decisionmaking and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Selection Process:
The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to the Job Specific Questions.
If you have questions about the duties of this classification or the selection and hiring process please contact Cyrus Castillo at .
Additional Information:
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.
You must answer all jobspecific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.
Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.
Required Experience:
Staff IC
Employment Type
Full-Time
