Office Administrator
Office Administrator
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Job Description
ARIZONA REAL ESTATE DEPARTMENT
The Department of Real Estate regulates the sale of subdivisions unsubdivided lands timeshares condominiums membership campgrounds and cemeteries.
The Department of Real Estate also approves and monitors prelicensing instruction testing and continuing education courses and oversees the activities of licensees investigates complaints against licensees and land developers and participates in administrative hearings pertaining to their conduct.
OFFICE ADMINISTRATOR
100 North 15th Avenue
Phoenix Arizona 85007
Annual Salary Range: $50000 $55000
Grade: 20
This position will close April 30 2025
The Office Administrator will ensure smooth and efficient office operations by managing administrative tasks and providing support to management.
Duties will include interacting on behalf of the Department of Real Estate with other agencies to meet state requirements on administrative tasks including working with the General Accounting Office Department of Administration State Procurement Office Department of Administration Human Resources Shared Services Department of Administration Central Services Bureau the State Treasure Department and Governors office as necessary.
Coordinate credit card reporting and process invoices tuition reimbursement travel claim forms spot incentives payroll adjustments and deposits through Central Service Bureau
Work with ADOA systems including the new AZ360 platform to assist with HR form processing process orders through APP in compliance with state compliance guidelines assist with asset tag audit GAO Internal Control Self Assessment and Procurement Compliance Review
Manage security badges request for services from Lincoln Property Company manage postage mail delivery and distribution sale of lawbooks assist with organizing meetings order uniform shirts as necessary order and manage office supplies manager organization chart
Complete quarterly newsletter assist with social media accounts and 5S record retention system manage surplus and assist with lawbook updates
Complete quarterly newsletter assist with social media accounts and 5S record retention system manage surplus
Assist with submissions and data collection for the Governors office
Other duties as assigned as related to the position
Knowledge:
Methods and principles of numbers their operations and interrelationships including basic arithmetic algebra statistics and business mathematics
Accounting practices and the analysis and reporting of financial data
Principles theories and processes of governmental contracting
Methods of computer operation including software
Skills:
Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups
Evaluate and analyze programmatic and fiscal data
Maintain complex record keeping systems
Communicate verbally and in writing
Ability:
Support a diverse multicultural workforce that reflects the community promotes equalopportunity at all levels of public employment and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination
Function independently and work as part of a team
Preference will be given to candidates with governmental experience in procurement
Employees who drive on state business are subject to driver license record checks required to maintain acceptable driving records and complete any required driver training (see Arizona Administrative Code R210207.11
Requires possession of and ability to retain a current valid stateissued driver license appropriate to the assignment
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
The State of Arizona offers a comprehensive benefits package to include:
Optional employee benefits include shortterm disability insurance deferred compensation plans and supplemental life insurance
Life insurance and longterm disability insurance
Vacation plus 10 paid holidays per year
Health and dental insurance
Retirement plan
Sick leave
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Please note enrollment eligibility will become effective after 27 weeks of employment
If you have any questions please feel free to contact Mandy Neat at for assistance
Required Experience:
Unclear Seniority
Employment Type
Full-Time
