Office Administrator
Office Administrator
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Job Description
About NET Power
Passionate about making an impact We are. At NET Power we are driven by our vision ofempoweringa clean world by globally deploying affordable and reliable zeroemissions energy. We are a wellcapitalized public clean energy technology company based in Durham North Carolina with operations in Houston and La Porte Texas.
Our impact is transformational.
NET Power technologydoesntjust reduce the worlds carbon footprint. It delivers the Energy Trifecta: Reliable LowCost Clean Energy. A winning solution for everyone.
Job Overview
The Office Administrator reporting to the Office Manager manages our Durham office administration and procedures to ensure a smooth running wellorganized office environment. The successful candidate is an energetic versatile detailoriented professional can wear multiple hats and is experienced in handling a wide range of administrative duties and is able to work independently with little or no supervision. This is a parttime onsite with work hours of Tuesday Wednesday and Thursday from 8:00a.m. to 5:00p.m. though office events meetings repairs etc. may occasionally require an earlier start or later departure time. The role is an hourly position and is not benefit eligible.
This positionwill be based in Durham NC. (Parttime 8:00am5:00pm Tuesday Thursday) andwill be payrolled through a staffing agency.
Responsibilities and Duties
- Responsible for ensuring office operations and procedures are streamlined and organized and that clerical functions are properly executed and monitored.
- Partners with Human Resources to ensure a smooth onboarding experience for new hires including assigning parking passes office badges etc.
- Coordinate scheduling of onsite candidate interviews as well as any interview travel to ensure a positive candidate experience.
- Responsible for business safety programs in coordination with property management company. Ensures all safety items are in place and a robust and streamlined emergency response process is in place. Tracks any workplace issues and maintains OSHA logs for office.
- Point person for maintenance mailing shipping supplies equipment bills and day to day tasks.
- Assists the Office Manager with planning for all Board meetings board member travel arrangements meeting logistics etc. to ensure board meetings run smoothly and efficiently.
- Provide general support to visitors managing visitor access and coordinating meeting setup and takedown. Answers the main phone line and directs callers as needed.
- Manage relationships with building vendors service providers and landlord ensuring that all facilitiesrelated items are invoiced and paid on time.
- Assist with planning and executing large inoffice team meetings and local company events. Technologically savvy to manage conference room technology for large events.
- Coordinates team lunch for inoffice days including setup and takedown.
- Create foster and grow a fun collaborative office culture that reflects the values of the organization.
Education and Required Experience
- Proven office management or executive assistant experience.
- Bachelors degree in a relevant field; or equivalent combination of education and experience.
- Knowledge of office management responsibilities systems and procedures as well as emergency response protocols.
- Excellent time management skills and ability to multitask and prioritize work.
- Highlevel attention to detail and excellent problemsolving skills.
- Excellent written and verbal communication skills.
- Experience interfacing with internal and external leadership.
- Selfmotivated and customer service driven.
- Strong organizational and planning skills.
- Technologically savvy with proficiency in Microsoft Office PowerPoint and Excel as well as strong IT proficiencies to support team meetings conference room setups board setups etc.
- Ability to work effectively and positively with a broad range of people in an office environment.
Additional Requirements
Candidates must be able to perform essential functions as outlined above including but not limited to:
- Work effectively in an office environment.
- Operate at a computer and sit for long periods of time.
- Repeat motions that may include the wrists hands or fingers.
- Position is sedentary with occasional light lifting.
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JOB CODE:
Required Experience:
Unclear Seniority
Employment Type
Full Time
