Administrative Assistant

At Aldersgate Retirement Community quality is always in season! The career environment is fresh and growthoriented a reflection of our quality approach to the services and atmosphere enjoyed here by the residents of our lovely campus and facilities. Aldersgate is a nonprofit organization with excellent benefits and compensation. We are currently hiring for:

Administrative Assistant to the Nursing Home Administrator

The Administrative Assistant to the Nursing Home Administrator position:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel schedules appointments signs for incoming packages and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff including making travel arrangements.
• Drafts and edits letters reports and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment including printers copiers and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Work Hours: This is a part time position 30 hours per week.

Skills:

• Digital literacy and research skills including the ability to analyze the reliability of information
• Familiarity with standard office platforms such as Microsoft Office and QuickBooks
• Data management and entry skills including the ability to maintain and improve filing systems
• Accurate record keeping
• Written communication skills
• Time management multitasking and flexibility
• Organizational skills
• Accuracy and attention to detail
• Supply management and inventory control
• Interpersonal skills professional and courteous demeanor excellent office and phone etiquette and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problemsolving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination

Education Experience and Licensing Requirements:

• High school diploma or equivalent associates degree a plus
• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus
• Past administrative experience or tenure in an office setting a plus

Apply today!

Aldersgate Retirement Community

3800 Shamrock Drive

Charlotte NC 28215

www.aldersgateliving

(HR line)(HR fax line)

EQUAL OPPORTUNITY EMPLOYER