Executive Assistant
Executive Assistant
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Job Description
Permanent
Location: Bristol or London Regular travel will be required to London if Bristol based
Salary:
Plus generous Civil Service defined benefit pension and
London weighting 3566 where appropriate
Who We Are
The Office for Students (OfS) is the independent regulator of higher education in England. We regulate higher education on behalf of all students ensuring that every student regardless of their background has a fulfilling experience that enriches their lives and careers.
Role Overview
We are seeking a highly motivated and dynamic Executive Assistant to join the office of the Director of Regulation within our Regulation Directorate. This is an exciting opportunity to join the OfS as we embark on our ambitious new strategy focused on quality standards and equality of opportunity.
Role Responsibilities
As Executive Assistant to the Director of Regulation you will act as the central point of contact in the Directors office coordinating and supporting the work of the Director as . Your responsibilities will include:
Developing a strong awareness of the Directors work and the work of the wider directorate: to understand the subject matter in correspondence effectively triage queries identify risks and inform judgement around priorities
Coordinating communications and correspondence: with internal and external stakeholders across the Directors complex regulatory and operational portfolio
Stakeholder management: building strong internal and external peer relationships and networks to enable the Director to effectively manage and deliver meetings and engagement with stakeholders
Delivering a portfolio of administrative tasks to a high standard: including calendar management email management travel coordination preparing briefing materials drafting correspondence and minute taking
Managing and enhancing administrative systems: such as those relating to daily briefing packs and email accounts to meet the Directors needs
Team collaboration: working proactively with the Directors Strategic Advisor the Regulation Directorate Strategy and Support Team and the Office for Student central functions (e.g. CE office; HR; comms team) in order to triage queries problem solve and deliver key pieces of operational and regulatory work.
Providing peer leadership: to other administrative colleagues in the directorate with the aim of enhancing business support functions across the directorate.
What We Are Looking For person specification
We are seeking a dedicated and proactive individual who embodies the following qualities:
Professional experience: You have previous experience of working as an executive assistant to a director (or similar role) and have undertaken enhanced PA responsibilities to a high standard
Excellent judgement: You proactively build understanding of your Directors (or similar role) work and are able to triage prioritise and action correspondence and queries as appropriate. You have experience of handling sensitive issues discretely.
Effective networker: You build strong and constructive peer relationships and networks including with the offices of internal and external stakeholders to support meetings and engagements
Communication skills: Your communication skills both written and verbal are clear concise and you are able to draft and tailor communication to a variety of internal and external audiences
Problemsolving ability: You are able to proactively identify issues with and then enhance the administrative systems that support a Director (or similar role) in their work
Organisational and time management skills: You have high attention to detail and can coordinate organise and signpost in context of a consistently fast moving and complex portfolio of activity
Office administration: You have a solid background in the use of a variety of standard software and business processes particularly within the MS Office suite (Word Outlook Teams Excel OneNote.
Benefits
Our Total Reward Framework offers a range of benefits to suit your way of life:
25 days annual leave plus bank holidays
Comprehensive learning and development opportunities
Generous Civil Service pension scheme
Health benefits
Diversity and Inclusion
We value diversity and the wealth of perspectives experience and ideas it brings to our work. We strive to embed equality of opportunity in everything we do and welcome applications from candidates regardless of age disability race and ethnicity gender reassignment marriage and civil partnership pregnancy and maternity religion or belief sex sexual orientation and socioeconomic background.
Working Arrangements
We embrace flexible and hybrid working arrangements typically requiring office presence for two or three days per week.
Next Steps
If you are shortlisted for the role we will ask you to complete some preinterview tasks. At interview we will discuss these tasks and ask some questions based on the person specification in the Executive Assistant job description.
The final shortlist will have an informal discussion with the Director of Regulation before decisions are taken.
Closing date for applications: 23:59 13 April
Interview date: w/c 5 May
Employment Type
Full-Time
