Executive Legal AssistantParalegal
Executive Legal AssistantParalegal
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1 Vacancy
Job Description
The College of Southern Nevadaappreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed applications will no longer be accepted.
If you are unable to attach the required documents to your online application or need assistance regarding the application process please contact the Talent Acquisition team within Human Resources via email at or callto be directed to the appropriate Recruiter.
Job Description
Why Live and Work in Southern Nevada
The region has an environment where professional satisfaction and career achievement are paired with optimal quality of life in a locale with abundant opportunities for work and leisure. Southern Nevada is an excellent base camp for outdoor recreation. Popular nearby hiking and rockclimbing spots include Lake Mead National Recreation Area Red Rock Canyon the National Conservation Area Spring Mountain Ranch State Park and Valley of Fire State Park.
Residents enjoy vibrant urban and suburban communities within the cities of Las Vegas North Las Vegas and Henderson worldclass restaurants and beautiful parks. The region features a reasonable cost of living with affordable prices on everything from housing to utilities to groceries compared to most major cities across the nation. Thanks to its mild winters and ample sunshine the area appeals to a variety of age groups from retirees to early career professionals. There are plenty of familyfriendly activities available to keep families busy. Las Vegas is also a haven for professional sports fans with the NHL Golden Knights 2023 Stanley Cup Winner) WNBA Las Vegas Aces 2023 National Champions) NFL Raiders Football Team Las Vegas Lights FC and the Las Vegas Grand Prix.
Benefits of Working at CSN
GrantinAid: Tuition & fee assistance for employees and their families at NSHE institutions.
Time Off: CSN provides a variety of time off options to help employees manage their worklife balance.
Holidays: All CSN employees receive 12 paid holidays per year.
Benefits: CSN offers attractive and customizable health insurance plans for employee and dependents.
Retirement Plan: Participants contribute 17.5 with 100 employer match.
Learning & professional development opportunities.
For more information about the benefits offered at CSN please click the link Summary
*This position will be open until filled. For full consideration all application related materials should be submitted by April 15 2025. (Application review will begin April 16 2025.
The Executive Legal Assistant/Paralegal reports directly to the General Counsel. This position provides a broad range of routine paraprofessional technical and administrative support services to the Office of General Counsel (OGC).
The position is responsible for managing the OGC budget finance strategic planning divisional business processes and in a legal assistant capacity with the legal representation legal research and legal counseling performed by the OGC. This position manages a highvolume office and performs paralegal and administrative tasks associated with the following principal duties and responsibilities:
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel.
Assist in the monitoring of OGC budget activities throughout the year prepare and analyze budget reports including the processing of supplier invoices.
Gather summarize and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses to NSHE and/or the Nevada Attorney General.
Under supervision of OGC attorneys provide legal support to the OGC to include but not limited to the drafting preparation proofreading processing and filing of pleadings and other legal documents correspondence discovery responses and requests motions early case conference employment and litigation arbitration and administrative hearing documents and other related legal office activities; operates personal computer to compose edit revise tabulate print a variety of documents including but not limited to letters legal documents and reports.
Calendars monitors and follows up on time sensitive deadlines for claims litigation other legal proceedings and prepares calendars OGC meetings.
Perform general research including legal research involving legal analysis and application of relevant statutes case and administrative rules document searches and factual searches within internal and external databases and systems cull relevant information from a variety of resources such as newspapers magazines libraries case documents and trade associations.
Compiles reviews and organizes evidence and other information for submission to administrative agencies such as the Chancellor Office of Civil Rights the Equal Employment Opportunity Commission and/or Nevada Equal Rights Commission.
Assist in the preparation of witness and matter materials depositions motion practice and trial.
Conduct the batesstamping redaction duplication and indexing of documents.
Establish and maintain files and a file tracking system which are organized chronologically numerically and/or by subject matter.
Under the guidance of an attorney categorize documents by subject matter prepare a chronology of facts and create production charts.
Coordinate the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas.
Serve as liaison between the OGC and the client representative outside counsel and/or opposing counsel as well as between various internal departments external agencies law offices and the courts. Receive screen and refer visitors and/or clients as well as scheduling appointments receiving and making phone calls for the OGC.
Knowledge of legal rules and procedures in federal and state court systems.
Ability to handle multiple tasks at the same time.
Knowledge of and demonstrated proficiency in business English usage spelling grammar and punctuation basic arithmetic filing and recordkeeping procedures and telephone techniques.
Knowledge of and demonstrated computer skills for electronic legal research (Westlaw/Lexis Nexis and/or other legal research tools and resources) drafting (Microsoft Office and Adobe Pro) and filing with administrative and judicial tribunals.
Ability to work within and navigate the Colleges Workday system.
Other paralegal/or administrative duties as needed.
Minimum Qualifications
Bachelors degree from an accredited college or university; OR equivalent combination of education and experience in business management paralegal studies or closely related field.
Four 4 years of experience performing administrative legal office and/ or paralegal tasks in support of multiple attorneys.
Notary public or ability to become a Nevada notary within 6 months of hire.
Certificate of Completion from a paralegal or legal assistant program.
Preferred Qualifications
Six 6 years of experience in performing executive level legal administrative and/or paralegal support for multiple attorneys.
Experience working in the public sector or an institution of higher education.
Ability to work within and navigate the Workday system.
The ideal candidate should possess the following knowledge skills and abilities.
Legal Knowledge
Comprehensive understanding of legal terminology concepts and procedures relevant to a public sector entity.
Demonstrated knowledge of legal rules and procedures in federal and state court systems as well as administrative bodies including but not limited to district court rules local rules Nevada Appellate Court rules United States Court of appeals for the ninth Circuit.
Basic knowledge of legal terminology methods and techniques of legal research including use of LexisNexis and/or Westlaw.
Basic knowledge of legal office operations.
Basic principles and practices of legal record keeping calendaring litigation deadlines and filing court documents.
General Knowledge
Familiarity with state and federal purchasing and budget procedures.
Working knowledge of the Nevada System of Higher Education CSN or another public agency.
Working knowledge of office equipment and programs including legal research databases such as LEXIS/Westlaw.
Understanding of and sensitivity to the diverse academic socioeconomic cultural ethnic and disability backgrounds of community college students and employees.
Knowledge of general and legal office operations and public sector purchasing procedures.
Knowledge and demonstrated strong computer and legal research skills; ability to communicate clearly; good organization skills; strict adherence to diplomacy and confidentiality; ability to draft high quality correspondence and initial drafts of legal documents; strong analysis and reasoning skills.
Working knowledge of office equipment and programs including legal research databases such as LEXIS/Westlaw; deal diplomatically with students faculty administrators staff and the public; strong time management skills and ability to prioritize workload.
Working knowledge of State public records law (preferred).
Skills
Demonstrated strong computer and legal research skills.
Proficiency in court efiling systems.
Demonstrated proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word Access Excel PowerPoint and Outlook) and Adobe Acrobat Software.
Shift priorities strong organizational skills.
Strong analysis and reasoning skills.
Excellent oral and written communication skills.
Abilities
Show a high degree of creativity and initiative.
To be highly organized; work independently be able to prioritize workload meet deadlines and work under pressure.
Research and analyze data and information and develop evaluate and present alternative recommendations.
Make decisions and take actions independently for a variety of diverse situations within established guidelines.
Interpret apply and explain applicable laws codes regulations policies and procedures.
Communicate effectively clearly and concisely both orally and in writing.
Ability to maintain confidentiality of privilege and sensitive information obtained in the course of work and handle employee and public personnel inquiries with sensitivity tact and diplomacy.
Ability to draft high quality correspondence and initial drafts of legal documents.
Ability to deal diplomatically with students faculty administrators staff and the public; strong time management skills and ability to prioritize workload.
Develop collaborative relationships within CSN Chancellors office other NSHE institutions court personnel and other agencies.
Salary information
Administrative Faculty C The starting salary is $68063.00
CSN offers a generous benefits package comprised of excellent health insurance including medical dental vision pharmacy basic life insurance and supplemental options (longterm care shortterm disability and legal). Paid vacation sick leave and holidays. Comprehensive retirement plans employee assistance programs and tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses domestic partners and dependents. Perks encompassing oncampus employee discounts professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future Students First.
YesFullTime Equivalent
100.0Required Attachment(s)
To be considered for this position please upload the following documents to your application:
Cover Letter
Resume/CV
Contact information for three 3 professional references (Name email and phone number); AND
Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory published by Higher Education Publications Inc. If you have any questions regarding this please reach out to the Human Resources Talent Acquisition & Classification team)
Local Search
Out of Area/State Candidates will not be offered travel reimbursement.
NSHE INTERNAL APPLICANTS PLEASE NOTE
CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday type Find Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.
For more details on this position please visit our website: My Career at CSN.
CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information visit Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.
Schedules are subject to change based on organizational needs.
CSN is responsive to serving the educational needs of a diverse and everchanging community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty professional staff or management positions (H1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
Employment Type
Full-Time
