Vendor Specialist
Vendor Specialist
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Job Description
Job Details
Description
Facility Solutions Group is dedicated to timeless contribution and service in lighting electrical energy and technology. Our mission is to consistently provide our customers with superior value through quality products service and support by contributing to the quality of life of all employees.
As one of the nations largest singlesource providers of lighting and electrical products electrical services electrical construction and energy management solutions we are expanding our staff and seeking a Vendor Relations Administrator to join the FSG National Accounts Dallas team.
JOB DESCRIPTION
As a Vendor Relations Administrator you will assist in recruiting retaining and maintaining subcontractor relationships for the FSG National Accounts team. You will be responsible for updating and organizing vendor records negotiating and managing contracts training new vendors resolving accounting discrepancies and preparing reports for the Director of Vendor Relations. The ideal candidate will have a positive attitude stay well organized under pressure and possess exemplary professionalism ethics and integrity.
A Vendor Relations Administrator will:
- Oversee the preparation and revision of contracts that involve purchasing and selling goods and services.
- Draft review redline and negotiate vendor agreements and other documents as needed
- Handle the acquisition distribution and storage of equipment and supplies
- Oversee proposal planning and administration of contracts.
- Negotiate terms and conditions.
- Prepare contract briefs and revisions summarizing contractual requirements and budgets.
- Track authorizations and correspondence.
- Maintain detailed and organized files.
- Prepare contract change notices and monitor contractor performance including the reporting and status of contractor and owner deliverables.
- Maintain an audit file for each contract which will include the original contract all correspondence changes/deviations amendments clarifications and payment schedules.
- Prepare and disseminate information to appropriate employees regarding contract status and facilitate contractor meetings.
- Ensure the contractor complies with legal requirements owner specifications and government regulations.
- Perform closing activities as needed.
- Track payments and deadlines.
- Analyze and mitigate risk.
- Provide contract summaries and ensure contract in accordance with company policy.
- As required communicate directly and effectively with internal teams customers vendors and outside counsel.
- Make recommendations as to whether documents are ready for signature
- Provide contract summaries and ensure contract in accordance with company policy
- Maintain an electronic audit file for each contract which will include the original contract all correspondence changes/deviations internal email approvals amendments clarifications and payment schedules
- Assist with the management of FSGs contract
- Assist in compliance matters with the Director of Vendor Relations
Qualifications
JOB REQUIREMENTS
The ideal candidate will satisfy the following requirements and qualifications:
- High School Diploma with commensurate experience
- Minimum 23 years experience in Vendor Relations or role with preparation and monitoring of contracts
- Valid drivers license
- Must be able to pass a drug and background screen
- Strong analytical problemsolving and communication skills. Diplomacy is a must!
- Ability to multitask while staying organized
- Strong verbal and written communication skills
- Outstanding work ethic
- Able to work independently and efficiently to meet deadlines
- Positive customer service skill
- Experience in lighting and electrical is a plus!
WE OFFER
- Stable employment
- 401K Program with matching contribution
- Medical Dental and Life benefits
- Advancement opportunities for outstanding performers
As anEEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.
Required Experience:
Unclear Seniority
Employment Type
Unclear
