Administrative Assistant
Administrative Assistant
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USD 50000 - 60000
1 Vacancy
Job Description
Administrative Assistant
About EJ:
The EJ Group is active in all facets of electrical contracting we are not your typical electrical contractor. We bring experience expertise and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems transit facilities office buildings hospitals power and renewable energy cogeneration facilities roadway and outdoor specialty projects airports industrial facilities universities sports stadiums high voltage distribution utility and gas infrastructure.
At EJ three family generations of practical expertise have created an organization keyed to the most modern technological advances in providing rapid and efficient solutions to todays lighting power energy and communication needs. EJ has over a 125year reputation for unparalleled integrity quality and service in the electrical field.
Location:Newburgh NY
Division:Clean Energy
Responsibilities:
- Executive administrative support for daily activities & office needs.
- Provide administrative support for project coordination by assisting with schedules documentation (e.g. contracts change orders RFIs) compliance documents and expense reports.
- Collaborate with project managers to track budgets and costs adjust change orders and manage vendor documentation for pricing or quantity changes.
- Support project closeout by preparing final documentation for submission to agencies.
- Prepare materials for meetings and presentations including agendas handouts etc.
- Draft professional correspondence with accuracy.
- Create and manage files both electronic and hard copy.
- Coordinate and maintain calendars for both business and personal.
- Compile expense reports for reimbursement and other financial records as needed.
Qualifications:
- 3 years working experience
- Excellent communication skills both verbal and written
- Must possess natural organizational talents and the ability to multitask in a fastpaced environment
- Ability to foresee needs before they arise and come up with solutions to problems quickly
- Expert level computer skills including MS Office
Advantages of Working at EJ:
- Leading Electrical Contracting Organization in New York City
- Oldest Family Owned and Operated Electric Contractor since 1899
- Job training and mentorship
- Supportive Management Team
- Emphasis on professional development employee satisfaction and worklife balance
- Competitive compensation packages
- Comprehensive benefits including medical dental profit sharing and 401K plan
- Tuition Reimbursement Program
Annual Salary Range: $5060k
The EJ Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race color religion sex sexual orientation national origin age disability marital status citizenship or any other characteristic protected by law.
Required Experience:
Junior IC
Employment Type
Full-Time
