Executive Administrative Assistant
Executive Administrative Assistant
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1 Vacancy
Job Description
Not just a job but a career
Yokogawa award winner for Best Asset Monitoring Technology and Best Digital Twin Technology at the HP Awards is a leading provider of industrial automation test and measurement information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition (bio)technology artificial intelligence industrial cybersecurity etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About the Team
Our 18000 employees work in over 60 countries with one corporate mission to coinnovate tomorrow. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return we offer you great career opportunities to grow yourself in a truly global culture where respect value creation collaboration integrity and gratitude are highly valued and exhibited in everything we do.
JOB SUMMARY
The Executive Assistant will play a pivotal role in equipping our business with the tools resources and knowledge they need to excel. This individual will report to the Office Manager and collaborate closely with sales and marketing leaders and crossfunctional teams to ensure our organization is wellprepared and motivated to achieve their targets. The Executive Assistant must be equipped with situational knowledge a training strategy and overall best practices and processes to streamline communication and effectively adapt and customize tools to strengthen the organizational process.
DUTIES/RESULTS
- Content Management: Manage and organize sales collateral playbooks training materials and other resources to ensure they are easily accessible to the direct and indirect sales team.
- Customer Portal & Documentation: Manage and complete all customer portal and documentation required to stay active in customer ERP systems.
- Onboarding Support: Coordinate and manage the onboarding process for new team members including contracted Indirect Sales providing training and materials to help them ramp up quickly.
- Training Coordination: Assist with scheduled training sessions workshops and webinars working with subject matter experts and external trainers as needed. Facilitate all requirements outside of education for the training sessions.
- Take the lead in planning and coordinating companyrelated events including sales meetings conferences and teambuilding activities to foster collaboration and enhance team morale.
- Maintains trusting relationships with the Executives customers team and contacts.
- Exercises strong judgment and maintains a high level of confidentiality when dealing with sensitive information and business matters.
- Prepares detailed expense reports and accurately reconciles corporate charge card bills.
- Cross trained with other Executive Assistants to provide backup support as required.
- Miscellaneous duties as required.
SPECIFICATIONS:
- Qualification:
- Must have excellent verbal and written communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Excellent computer skills advanced skills within Microsoft office suite.
- Highly flexible resourceful responsive and proactive individual with the ability to work in a fastpaced environment while adapting to changing deadlines and priorities.
- Possess an energetic outgoing and friendly demeanor.
- Strong problem identification and objections resolution skills.
- Selfmotivated with a passion for continuous learning and improvement.
Education: Bachelors degree is preferred.
Prior Experience: 510 years of experience in sales enablement sales operations or a similar role. Experience working in a global environment with multiple cultures is a plus.
Travel: InFrequent travel required < 10
Yokogawa wants a Diverse Equitable and Inclusive culture. We will actively recruit develop and promote people from a variety of backgrounds who differ in terms of experience knowledge thinking styles perspective cultural background and socioeconomic status. We will not discriminate based on race skin color age sex gender identity and expression sexual orientation religion belief political opinion nationality ethnicity place of origin disability family relations or any other circumstances. Yokogawa values differences and enables everyone to belong contribute succeed and demonstrate their full potential.
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse equitable and inclusive culture.We will actively recruit develop and promote people from a variety of backgrounds who differ in terms of experience knowledge thinking styles perspective cultural background and socioeconomic status.We will not discriminate based on race skin color age sex gender identity and expression sexual orientation religion belief political opinion nationality ethnicity place of origin disability family relations or any other circumstances. Yokogawa values differences and enables everyone to belong contribute succeed and demonstrate their full potential.
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Employment Type
Full-Time
